Transplant Data Management Assistant - FT - Day Shift

Description

HOURLY RANGE: $23.58 - $29.21

DISTINGUISHING FEATURES OF THE CLASS: The work involves performing various clerical functions related to the maintenance and distribution of medical information for the Regional Center of Excellence for Transplantation and Renal Care at the Erie County Medical Center Corporation. The incumbent maintains accurate and complete records as well as distributing information to associated parties in accordance with established guidelines. Work is performed under the direct supervision of an administrative or higher ranking employee. Supervision is not a function of the position. Does related work as required.TYPICAL WORK ACTIVITIES:Maintains medical records and patient information database for potential transplant patients;Extracts patient information from medical records and enters information into appropriate logs and registries;Reviews medical records to ensure required information for regulatory agencies, Medical Bylaw requirements and transplantation management systems is documented;Reviews medical records for missing required information, notes instance of deficiencies and coordinates follow-up process with appropriate staff for incorporating outstanding information into medical records;Coordinates process for attaching transcribed reports to corresponding electronic medical records systems;Coordinates responses to requests for data and patient information in compliance with ECMCC and regulatory agencies guidelines;Maintains organ procurement and transplantation waiting list; coordinates communication of waiting list information with appropriate parties;Submits and monitors charges to patient accounts at various stages of the transplantation process;Trains attending physicians on signing reports electronically; trains new physicians on the dictation system including setup of dictation identifications;Performs data searches;Prepares and distributes correspondence for medical staff;Scans, indexes and performs quality checks on scanned documents;Prepares records for New York State Disability Insurance claims;Attends meetings, trainings and in-services as required.FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITITIES AND PERSONAL CHARACTERISTICS:Thorough knowledge of modern filing and medical record keeping procedures including but not limited to paper, microfilm, scanned and electronic record; thorough knowledge of assembly order for medical records; good knowledge of regulatory agencies requirements as they related to medical record documentation; good knowledge of laws and regulations governing the completion of medical records; good knowledge of laws and regulations regarding the release of protected health information; good knowledge of medical terminology; good knowledge of transplant procedures; ability to work with an electronic medical record system; ability to train others; ability to maintain a variety of medical recordsneatly and accurately ability to utilize Microsoft applications; ability to work effectively with a wide range of people; ability to communicate effectively, both orally and in writing; ability to understand and follow detailed oral and written instructions; high degree of accuracy; dependability; capable of performing the essential functions of the position with or without reasonable accommodation.MINIMUM QUALIFICATIONS:Graduation from high school or possession of a high school equivalency diploma and three (3) years of clerical experience in a healthcare setting, two (2) years of which included experience in maintain patient medical records.NOTE: Verifiable part time and/or volunteer experience will be pro-rated toward meeting full time experience requirements.

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