Meeting Manager
Mechanicsburg, PA · FlexibleJobSeen 3 days agoSeen in employer's feed 3 days ago
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Job overview
The Pennsylvania Medical Society seeks a Meeting Manager to oversee conferences, meetings, and special events for client associations. The role plans in-person, virtual, and hybrid events, coordinates logistics and vendors, manages registration and attendee communications, and collaborates with association leaders on agendas and programming. The posting prefers CMP certification and describes flexible work arrangements and professional development opportunities.
Skills & qualifications
Skills
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Full job description
Pennsylvania Medical Society Join Our Mission-Driven Team: Meeting Manager Wanted! Are you a pro at planning flawless meetings and memorable conferences? Do you thrive on creating seamless event experiences that bring people together and make an impact? The Pennsylvania Medical Society is seeking a Meeting Manager to oversee conferences, meetings, and special events for our client associations. What You'll Do: 1. Plan and manage in-person, virtual, and hybrid meetings-ranging from board sessions to multi-day conferences 2. Coordinate all logistics, including scheduling, venue selection, catering, AV/tech setup, travel arrangements, and on-site support 3. Oversee conference planning timelines, vendor contracts, and budgets to ensure smooth execution 4. Manage registration, marketing materials, and attendee communications to maximize participation 5. Collaborate with executive directors and volunteer leaders to design engaging agendas and impactful programming 6. Support post-event wrap-up, including evaluations, reporting, and action tracking for future planning What You Bring: 1. Experience in meeting and event planning for associations, nonprofits, or corporate settings (CMP certification a plus!) 2. Strong organizational skills with the ability to manage multiple events and clients at once 3. Excellent written and verbal communication skills 4. Comfort with technology, including Zoom, Microsoft 365, and event/association management software 5. A creative, solutions-focused mindset for elevating the attendee experience Why You'll Love Working With Us: 1. Plan high-quality events that connect professionals, inspire collaboration, and advance important causes 2. Be part of a collaborative, mission-driven team serving diverse professional and trade associations 3. Enjoy flexible work arrangements and professional development opportunities 4. Make a meaningful impact while growing your career in the association and event industry Ready to bring your meeting planning expertise to a team that values your skills? Apply today at www.pamedsoc.org/jobs and help us create exceptional events that strengthen our member communities.
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