Cost Control Admin Assistant

Position Summary: The Cost Control Administrative Assistant will work within the Accounting department and will report to the Cost Manager or Project Manager. The Cost Control Administrative Assistant will assist our Project Managers and Cost team with cost control for the project(s) through a variety of clerical and administrative duties related to cost control. This position will be fully on-site.

Salary Range: $57,200 - $72,800 + Incentive

Essential Responsibilities:

• Track and chase required subcontractor cost proposals.

• Perform an initial review of incoming subcontractor cost proposals to ensure:

• The documentation included is complete.

• Correct rates are applied.

• Mark-ups are per contract requirements.

• Assist with maintenance of job cost reports, including budgets, commitments, forecast "yet to buys", contingency, and spends.

• Track costs by bid package, field order, and specific category of change (defined by owner).

• Support the maintenance of project change, work authorization, and contract modification logs.

• Support the preparation of monthly status reports, including narrative, executive cost reporting, project cost indicators, and cash flow projection.

• Monitor and ensure that all data requirements are satisfied in accordance with the established budgets and schedules.

• Writing and publishing meeting minutes and summarizing quantities of materials in an orderly fashion.

• Maintains electronic cost information and status log for tracking.

• Work closely with Cost Engineers and Project Manager to ensure accurate files and data entry.

QUALIFICATIONS

Professional Experience and Education:

• High School Diploma or GED required.

• Bachelor’s degree in Accounting, equivalent degree, or equivalent work experience preferred.

Position Related Skills:

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams) and have a general understanding of working within a computer network.

• Familiar with CSI specification system for construction preferred.

• Ability to work well and maintain a cooperative attitude through high-pressure situations.

• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.

• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.

• Ability to work well in a large professional setting. Patience and professionalism are essential.

• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is a combination of standing, walking, and sitting.

• Must be able to climb stairs: 5% of the day.

• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.

• Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.

• Hearing: Sufficient to hear conversational levels in person and over the telephone.

• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.

• Lift/Carry: Up to 25lb – Minimal.

• Bending/Twisting: Minimal.

• Kneeling/Crouching/Crawling: Minimal.

• Constant mental alertness, accuracy, and attention to detail required.

• Must be able to work independently, make decisions, and follow through on all assignments.

• Must use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results.

• Must be able to plan and organize work.

• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.

About Us

Build What Matters. Create What’s Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

• Competitive pay and advancement opportunities

• Ongoing professional training and development

• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.

• A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us.

https://www.hoffmancorp.com/careers/

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

**Please note, we are not able to offer sponsorship for this position. **

About the Team