PO Closeout Coordinator

Job Title: PO Closeout Coordinator

Job Description

The PO Closeout Coordinator supports purchase order and subcontract closeout activities for projects nearing completion. In this role, you reconcile and resolve open vendor balances, ensure all required documentation is received, and coordinate with internal and external partners to complete closeouts accurately and on time. You provide accurate, timely, and high-quality service to projects, vendors, districts, and internal business partners while following established processes, procedures, policies, and internal controls.

Responsibilities

• Generate subcontract closeout documents and complete assigned closeout activities accurately and within required timeframes.

• Run project closeout reports and reconcile accounts, identifying discrepancies and escalating complex or unusual items as appropriate.

• Track and manage assigned purchase order closeouts and maintain accurate, organized supporting documentation.

• Coordinate with projects, districts, vendors, and internal teams to resolve routine closeout questions and outstanding items.

• Support training for districts on the established closeout process and help reinforce best practices.

• Provide excellent customer service to internal and external stakeholders while supporting business-critical needs.

• Understand and follow established processes, procedures, policies, and internal controls in all closeout activities.

• Identify and communicate recurring issues and process improvement opportunities, collaborating with business partners to support efficiency and service quality.

• Meet deadlines while maintaining a high level of accuracy, organization, and follow-through on assigned tasks.

• Maintain reliable and consistent attendance to support team and business needs.

Essential Skills

• Experience in a professional work environment, with 12 years of experience preferred.

• Basic accounting knowledge and reconciliation skills, including comfort working with numbers and financial data.

• Experience using Microsoft Outlook, Excel, and Word.

• Strong written and verbal communication skills, including the ability to listen and communicate information clearly.

• Excellent attention to detail with the ability to recognize discrepancies and seek appropriate resolution.

• Strong analytical, math, problem-solving, organization, and time management skills.

• Ability to understand and follow established processes, procedures, and internal controls.

• Ability to prioritize assigned work and perform with a high degree of accuracy in a fast-paced, high-volume environment.

• Excellent customer service and collaboration skills, with a focus on supporting internal and external stakeholders.

• Ability to adapt to new processes and procedures and support continuous improvement.

• Customer service experience, particularly in roles requiring responsiveness and professionalism.

• Experience with purchase orders, data entry, and administrative support tasks.

• Interest in taking initiative, being flexible when things change, and growing within the organization.

Additional Skills & Qualifications

• Associate degree is preferred.

• Two years of Accounts Payable experience is preferred.

• Previous SAP experience is preferred.

• Familiarity with AI tools is a bonus, as the organization is actively adopting these technologies.

• Interest in developing into leadership or supervisory roles over time.

• Demonstrated competence and reliability in handling responsibilities independently.

Work Environment

This role is based in La Vista, NE and is part of a small, close-knit team of three. The position follows a structured schedule, typically 7:00 a.m. to 3:30 p.m. with a half-hour lunch, with an alternative schedule of 8:00 a.m. to 4:30 p.m. offering some flexibility. The work environment is fast-paced and high-volume, requiring consistent focus, accuracy, and organization. After approximately 90 days, the role transitions to a hybrid work arrangement, combining on-site and remote work. You will regularly use tools such as Microsoft Outlook, Excel, and Word, and may work with systems such as SAP. The culture encourages initiative, adaptability, continuous improvement, and professional growth, including opportunities to move toward leadership or supervisory responsibilities.

Job Type & Location

This is a Contract to Hire position based out of La Vista, NE.

Pay and Benefits

The pay range for this position is $20.50 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of La Vista, NE.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in La Vista,NE.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.