Payroll Accounting Clerk

Job Title: Payroll Accounting Specialist

Job Description

The Payroll Accounting Specialist plays a crucial role in managing payroll processes, ensuring the accuracy of employee information, and supporting various administrative tasks related to payroll, reception, and purchasing/payables. This position is an integral part of our operations, contributing to the efficient distribution of paychecks and maintenance of employee records.

Responsibilities

• Review union dispatch and I-9 forms to ensure compliance with regulations.

• Enter new employees into the system and verify the accuracy of existing employee information.

• Create timecards from job timesheets and enter time into journals, reconciling them to job timesheets.

• Assist with the distribution of paychecks via mail, courier, and FedEx.

• Provide backup support to the Payroll Administrator during vacations and for workload balancing.

• Assist as a tier 2 queue coverage for incoming calls in the reception area.

• Help obtain final invoices for Purchase Orders when jobs are completed by contacting vendors.

• Verify rental returns and confirm all invoices for Purchase Orders.

• Assist Accounts Payable with invoice entry during busier periods.

Essential Skills

• Proficiency in payroll processing, data entry, and accounting.

• Experience with job costing and entering new employees into systems.

• Ability to create timecards from job timesheets.

• Familiarity with multi-state payroll and union payroll processes.

• Experience with Navision accounting software.

Additional Skills & Qualifications

• Strong customer service skills.

• Proficiency in Microsoft Office365 applications including Word, Excel, Outlook, and Teams.

• Experience with VoIP phone systems and general office equipment such as printers, copiers, and scanners.

• Preferred experience with Microsoft Navision Attain accounting system.

• Demonstrated understanding of job cost accounting principles.

• Preferred experience in union workplace payroll.

• Associates degree with a focus in accounting or equivalent experience.

Work Environment

The work environment is within an engineering, construction, fabrication, and installation company that provides design, fabrication, installation, and repair services for boilers, heat exchangers, pressure vessels, and refractory applications. With locations in Portland, Salt Lake City, and Tacoma, the company offers a dynamic setting for professional growth. Employees benefit from a supportive workplace culture, with 100% paid premiums for health, dental, and vision benefits for both employees and their families. The healthcare plan features a low deductible and maximum out-of-pocket costs for co-insurance, making it an attractive benefit package.

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $27.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Portland,OR.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.