Administrative Specialist

Administrative Specialist Location(s): Toledo, OH, US, 43659-0001 Function: Administrative Audience: Experienced Professional Work Arrangement: On Site Requisition ID: 70371 PURPOSE OF THE JOB The Administrative Specialist leads and coordinates support for the Vice President, Roofing Strategic Marketing, the Vice President, Roofing Finance; and their respective teams. This role interacts regularly with employees at all levels, including senior executive leadership and administrative support partners. The position plays a key role in planning and coordinating meetings and events for the marketing and finance organizations, as well as functional leadership. The role may also communicate with customers and other external groups and is responsible for maintaining the confidentiality and integrity of sensitive information. Reports to : Vice President, Roofing Strategic Marketing and Vice President, Roofing Finance Span of Control : No direct reports Location: Toledo, OH JOB RESPONSIBILITIES Knowing Our Business - Build relationships within the organization, cross-functionally, and with key stakeholders to ensure effective connection and alignment with functional objectives. - Understand the strategic direction of the company's businesses and the work of the Roofing Strategic Marketing and Roofing Finance teams to help enable results. - Stay knowledgeable of key project work that supports business direction, including implications to the organization and broader business priorities. Provide direct administrative support to VP Roofing Strategic Marketing and VP Roofing Finance (75%) - Maintain accurate and efficient daily scheduling by exercising sound judgment in calendar management, prioritizing requests, minimizing distractions, and ensuring focus on the most critical and high-impact activities. - Own proactive team meeting coordination, including scheduling, agenda development, and follow-up tracking to keep leadership priorities aligned and moving forward. - Demonstrate strong attention to detail and follow-through to ensure deadlines are met and priorities are effectively supported. - Plan and coordinate marketing and finance leadership meetings, as well as full-organization meetings, including travel logistics, agenda development, preparation and editing of pre-read materials, and consolidation of content into presentation decks. Ensure budget controls and Owens Corning policies are followed throughout the process. - Provide proactive support in tracking action items, deadlines, and document management. - Generate routine customer analytics reporting and data, tracking key performance metrics to help the team identify growth opportunities. - Create purchase requisitions and purchase orders; process invoices as needed in support of Roofing Strategic Marketing, Roofing Finance, and related corporate finance activities. - Assist with monthly accruals and forecasting for department budgets, including developing and maintaining vendor lists and statements of work. - Process T&E reports and meeting/purchasing reports accurately and in a timely manner. - Create reports, presentations, emails, and correspondence as needed. - Travel to select offsite events throughout the year, as needed. Serve as the main contact and lead for all general administrative matters (25%) Maintain organized and accurate hard copy and electronic filing systems to support efficient information management and retrieval. Coordinate and schedule meetings with senior-lev