Administrative Asst

• Area of Interest: Administrative and Clerical

• FTE/Hours per pay period: 1.0

• Department: Clinical Excellence

• Shift: M - F; standard business hours

• Job ID: 188834

Overview Executive Assistant

Work Location: On-site at West Lakes

Schedule: Monday–Friday, typically 8:00 a.m.–4:30 p.m.

The Executive Assistant provides high-level administrative support to executive leadership for UnityPoint Health’s systemwide Oncology and Cardiovascular Service Lines. Each service line is led by a Chief Medical Officer (CMO) and Vice President of Operations.

This role supports executive effectiveness by managing complex calendars, coordinating meetings and travel arrangements, preparing executive presentations and materials, and handling confidential correspondence and information. The Executive Assistant serves as a key liaison between executive leaders and internal and external stakeholders, facilitating communication, coordinating priorities, and supporting efficient day-to-day operations.

The ideal candidate demonstrates exceptional organizational skills, attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced environment. This position requires discretion, professionalism, and a strong commitment to maintaining confidentiality and adhering to privacy and compliance standards.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.   Here are just a few:

• Expect paid time off, parental leave, 401K matching and an employee recognition program .

• Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.

• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family .

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

• Manage complex executive calendars, prioritize meetings and appointments, and coordinate schedules with internal and external stakeholders across multiple time zones.

• Prepare executive presentations, reports, agendas, meeting minutes, and follow-up communications aligned with organizational priorities.

• Coordinate domestic and international travel arrangements, including transportation, accommodations, itineraries, and timely expense reporting.

• Manage confidential correspondence, emails, records, and executive contracts while ensuring accuracy, discretion, and compliance with privacy standards.

• Serve as a primary liaison between executive leadership and internal and external stakeholders, facilitating clear and timely communication.

• Coordinate meetings, leadership retreats, conference calls, and special events, including scheduling, logistics, and technology setup.

• Draft and proofread professional documents, support project coordination, and identify opportunities to improve departmental workflows and operational efficiency.

Qualifications

Education

• Required: Associate’s degree in business, health administration, or a related field, or equivalent work experience.

• Preferred: Bachelor’s degree in business, health administration, or a related field.

Work Experience

• Required: Three to five years of experience in an administrative assistant or related role.

• Required: Two years of experience supporting senior executives in a fast-paced, complex work environment.

• Preferred: One year of experience in a healthcare setting.