Purchasing and sales specialist

Description We are looking for a detail-oriented Purchasing and Sales Specialist to support procurement coordination, vendor communication, and transaction accuracy for a security-focused organization in Boca Raton, Florida. This is a Contract position suited for someone who can manage purchasing activity, track shipments, and maintain organized records in a fast-paced environment. The ideal candidate brings strong administrative and accounting-related skills, with the ability to work across vendors, invoices, and supply movement while ensuring reliable documentation and timely follow-through.

Responsibilities:

• Coordinate inbound and outbound freight activity, including deliveries, moves, and asset transfers between suppliers and receiving sites.

• Manage vendor onboarding support by gathering initial documentation, organizing supplier records, and keeping catalog and reference files up to date.

• Maintain accurate digital purchasing records and ensure transaction details are properly documented for operational visibility.

• Review and process invoices each day, verifying pricing, item details, quantities, specifications, and coding accuracy before submission.

• Arrange purchases for supplies and oversee shipment scheduling, including product returns and related follow-up with vendors.

• Issue orders to approved suppliers and help identify the most appropriate sourcing options based on service, quality, and availability.

• Assess vendor suitability by communicating with suppliers and reviewing operational capacity, facility standards, and dependability.

• Provide additional coordination and administrative support as needed to meet department and project objectives. Requirements • High school diploma or equivalent is required.

• Associate’s degree or bachelor’s degree in business administration or a related field is preferred.

• Experience supporting purchasing, sales support, vendor coordination, or order processing activities.

• Working knowledge of invoice review, accounts payable, accounts receivable, and financial record accuracy.

• Familiarity with accounting and ERP platforms such as NetSuite, Oracle, QuickBooks, or SAP.

• Ability to perform reconciliations, manage journal-related entries, and assist with general ledger or month-end activities.

• Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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