Payroll Specialist

Description We are looking for a Payroll Specialist to join a hospitality-focused organization in Pacific Grove, California on a Contract basis. This position supports accurate pay administration and day-to-day accounting activity, with a strong emphasis on payroll, accounts payable, and accounts receivable. The ideal candidate brings a sharp eye for detail, works well under deadlines, and is comfortable managing financial processes in a fast-moving service environment.

Responsibilities:

• Administer payroll on a regular schedule, ensuring employee compensation is calculated correctly and submitted on time.

• Audit time and attendance records through workforce management systems before finalizing payroll data.

• Maintain payroll files, prepare related reports, and respond to questions or discrepancies involving employee pay.

• Oversee accounts payable from invoice review through coding and payment completion, keeping records accurate and current.

• Handle accounts receivable tasks by issuing invoices, monitoring incoming payments, following up on outstanding balances, and reconciling customer accounts.

• Compare vendor statements against internal records and investigate billing issues to reach timely resolution.

• Contribute to month-end accounting activities by confirming payroll, payables, and receivables are posted correctly.

• Partner with operations and staffing teams to verify hours worked and help ensure timely, accurate payments.

• Organize financial documentation and support adherence to established accounting practices and internal policies. Requirements • At least 2 years of experience in payroll administration and AP/AR support.

• Demonstrated ability to manage full-cycle payroll in a high-volume environment; experience with multi-state payroll is strongly preferred.

• Proficiency with payroll and accounting platforms such as Paylocity and QuickBooks Advanced Online; familiarity with Nowsta or comparable timekeeping software is an advantage.

• Background using payroll systems such as ADP Workforce Now or similar enterprise tools is beneficial.

• Strong attention to detail with the ability to maintain accuracy across payroll, invoicing, and reconciliations.

• Ability to prioritize multiple deadlines effectively in a fast-paced hospitality, events, or service-based setting.

• Clear communication and sound problem-solving skills when working across departments and resolving payment issues.

• Spanish bilingual ability is a plus, but not required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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