Public Assistance Deputy Manager

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Job Title: Public Assistance Deputy ManagerAgency: Georgia Emergency Management and Homeland Security Job Requisition ID: JR0000007903Shift: Not Applicable (United States of America)Compensation Details: $79,000 Job Description: Description: Under broad supervision, the Public Assistance (PA) Deputy Manager acts as deputy to the PA Department Manager through the administration of staff in all areas including development, programming, operations, budget requirements and interagency coordination. Maintains communication with agency executives, other agencies, and community resources. Selects appropriate methods and techniques for resolving problems. Recommends or initiates personnel actions and administers agency policies. Responsibilities may include productivity planning and evaluation, staff activity, and performance evaluation of staff and contract services. Monitors compliance with agency and federal grant policies and procedures. Assists in management of the FEMA Public Assistance grant program. Requires exercise of independent judgment and initiative to perform a variety of management, including personnel and grants management functions.

Responsibilities: Interprets and applies state and federal rules, regulations, policies, and legislation as it relates to the operations of the Public Assistance Department. Assists in developing and meeting the strategic goals in accordance with the mission of the Georgia Emergency Management & Homeland Security Agency. Maintains a superior knowledge of all program areas within the Public Assistance Department. Develops and maintains cooperative working relationships with internal and external customers relating to departmental operations. Conducts extensive research to compile information needed to generate reports, complete plans and projects and accurately respond to questions and concerns. Analyzes problems, questions, issues, etc. and develops recommendations for resolving them. Creates and maintains a high-performance environment characterized by positive leadership and a strong team orientation. Reviews expenditures of grant funds to ensure that funds are spent according to applicable policies, rules and regulations. Maintains knowledge of current trends and developments in the field by reading appropriate literature and attending related seminars and conferences. Applies pertinent new knowledge to performance of other responsibilities. Reviews final grant documentation to ensure all information is included in required format. Completes special projects as requested. Other duties as assigned. Travel required. Excellent writing and communication skills required. Requires exercise of independent judgment and initiative to perform a variety of Public Assistance grants management functions.

Other duties include:

• Maintaining financial accountability and compliance with grant programs through comprehensive audits, monitoring visits, financial records review, review of expenditures, and documented program outcomes

• Monitoring financial and programmatic performance and related data

• Oversees personnel applying state and federal fiscal guidelines, and agency policies to establish tables/records of accounts or financial transactions and grant summaries, review financial data, and assign entries or apply accounting control measures to proper accounts

• Manages the setup of records and grant summaries for new grant awards and provides information and assistance in grant closeouts

• Preparing and assisting in maintaining grants management records, including the grants management system

• Responding to inquiries or providing information to management and third parties

• Preparing or assisting in the preparation of reports and grant summaries

• Providing support to auditors and other reviewers

• Reviewing sub-recipient files to determine compliance history and to identify potential problems

• Scheduling appropriate compliance reviews in a timely manner

• Compiling reports of findings and deficiencies with appropriate evidence to support findings

• Recommending corrective actions as appropriate

• Providing consultation and technical assistance to sub-recipient personnel, contractors, and other interested parties in meeting compliance requirements and planning corrective actions

• Working in the State Operations Center (RSF-1)during state-level activations

• Other duties as assigned The successful candidate will demonstrate competency in the following areas at an exceptional level:

• Grant program team supervisory and management skills and experience

• Project management

• Finance and accounting

• Grant Management

• Verbal, written, and interpersonal communication

• Reasoning, planning, and evaluation

• Application of technology to tasks to improve results

• Customer service

• Cooperative and collaborative

Qualifications: Bachelor's degree in business, public administration, finance or related areas from an accredited college or university AND THREE years of related experience OR Ten years of related experience. Preferred Qualifications:

• Master’s degree in related field of study
• Experience with the Implementation of federal grant programs
• Experience with the Implementation of federal regulations
• Past work experience in public - local, regional, state or federal government or non-profit
• Policies and procedures for federal and state grant administration; and
• Experience in federal grant application and post-award administration.

Minimum Qualifications: High school diploma/GED and ten (10) years of professional level experience OR an equivalent combination of knowledge, education, job experience or training that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year over year. Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.