Administrative Associate 632982
Stillwater, OKJobSeen todaySeen in employer's feed today
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Job overview
Oklahoma State University seeks an Administrative Associate to manage administrative, employee, and financial functions for the Physiological Sciences department in the College of Veterinary Medicine. The role oversees recruitment, payroll processes, training and performance reviews, departmental reporting, graduate course files, travel requests, and purchases. It also supervises a Senior Financial Assistant and supports the department head. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evenings and weekends.
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Full job description
Administrative Associate 632982 Oklahoma State University 494512 Campus OSU-StillwaterContact Name & Email Carey Warner, [email protected] Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.Appointment Length Regular Continuous/Until Further NoticeSpecial Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references.About this Position Responsible for the administrative and employee management functions of the Physiological Sciences department within the College of Veterinary Medicine. Employee management oversight includes recruitment/hiring, preparation of necessary payroll documents, review/entry of timesheets/leave reports, review/audit payroll reports to ensure accuracy. Monitors and documents employee training/performance reviews. Assists department head with Salary Planner annually. Compiles and analyzes information for reports on research, teaching and service. Maintains graduate course files and distribute and collect student course evaluations each semester.Responsible for preparation of departmental travel requests and requisitions, including travel arrangements for visitors to the department.Supervises Sr. Financial Assistant and oversees financial functions for the department, including approving purchases.Assists department head as needed. Other duties as assigned.Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Seven years of experience. Certifications, Registrations, and/or Licenses: Completion of Ambassador Program or comparable program.Skills, Proficiencies, and/or Knowledge: Must have excellent interpersonal communication skills in order to interact professionally with all levels of administration. Must be self-motivated and well organized. Capable of independent judgement, decision making, and performing with minimal oversight or supervision. MS Office experience. Confidentiality required. Preferred Qualifications Bachelor's Ten years of related experience; OR Bachelor's degree with five years related experience. Preferably experience in university, medical, or veterinary environment. Must have supervisory skills. Certifications, Registrations, and/or Licenses: Completion of the Leadership Development program or comparable program. To apply, please visit: https://jobs.okstate.edu/jobs/administrative-associate-632982-stillwater-oklahoma-united-states Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-f2015a73b6964c4597e0ce1dd809d6e3
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