Executive Administrative Associate 533366

Executive Administrative Associate 533366 Oklahoma State University 494688 Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, [email protected]{target="_blank"} Work Schedule Monday- Friday, 8 AM-5 PM with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $44,720 - $62,500 Salary Special Instructions to Applicants Please include: a Resume, Cover Letter, and Contact Information for three professional references. About this Position The Spears School of Business is seeking a sharp, highly organized Executive Administrative Associate to support the Dean and keep the college's leadership engine running smoothly. This role is the hub of communication, coordination, and executive operations - ideal for someone who thrives in a fast-paced environment and handles sensitive information with absolute discretion. What You'll Do - Serve as the Dean's right hand - managing confidential materials, drafting communications, coordinating travel, and ensuring deadlines are met. - Oversee meetings and major events: scheduling, logistics, agendas, materials, minutes, and follow through. - Keep the Dean's Office running efficiently: supervising workflows, managing calendars, and maintaining master files. - Provide authoritative guidance on university and college policies, responding independently to inquiries and routing information accurately. - Support academic processes including promotion, tenure, and faculty evaluations. - Jump in where needed - assisting Vice/Associate/Assistant Deans and Director of Business Operations during peak periods or absences. Required Qualifications - High School/GED (degree must be conferred on or before agreed upon start date) - 7 years of progressive administrative support experience including 3 years of administrative support to a director level or above. Post-secondary education may be substituted for years of required experience. Skills, Proficiencies, and/or Knowledge: Working knowledge of principles and procedures of accounting, office management, public relations, and supervisory skills. Familiarity with software and use of Outlook and calendars required. Ability to handle situations of a confidential and sensitive nature with minimal direction to maintain good public relations with a diverse public. Willingness to learn new skills, as required, to perform various tasks for the Dean. Must be knowledgeable in Microsoft Word and Excel, Preferred Qualifications - Bachelor's To apply, please visit: https://jobs.okstate.edu/jobs/executive-administrative-associate-533366-stillwater-oklahoma-united-states{target="_blank"} Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency{target="_blank"} jeid-d36b8089b617fe449bd3c930daac611e