External Affairs Specialist-Foundation (Gainesville)

Posting NumberTitlePosition TypeDepartmentJob SummaryRequired EducationRequired Skills and AbilitiesPreferred Skills and AbilitiesRequired ExperiencePreferred ExperiencePosting DateClosing DateSpecial Instructions to ApplicantsLocation +-----------------------------------------------------------------------+ | 9002126 | +-----------------------------------------------------------------------+ | External Affairs Specialist - Foundation | +-----------------------------------------------------------------------+ | Full-Time | +-----------------------------------------------------------------------+ | External Affairs | +-----------------------------------------------------------------------+ | | | | | The purposes of this position is to document incoming donations and | | donor information in formats necessary for fund balancing, audits, | | and reporting. This position invoices vendors/donors; processes | | accounts payable as necessary for fund balancing, audits, and | | reporting. This position also coordinates the request and payment of | | Emergency Aid Request for students. Reconciles and balance | | scholarship invoices using manual spreadsheets, investigate | | discrepancies and coordinate with Financial Aid to correct, as well | | as creates, organizes, and maintains data entry classifications, | | development/troubleshoot system report processes. | | | | Responsibilities and Duties: | | | | | | | | - Processing accounts receivable/payable: Receipt and recording of | | incoming donations and scholarship funds. Mail related | | correspondence/receipts. Entry of fund associations. Process | | payments. For both rec/pay maintain documentation of processes | | balances for reporting, balancing, and audits. | | - Responsible for assuring that the funds are entered into the | | correct account and that monthly tracking and reporting to the | | fund manager. | | - EOY fund balancing, general ledger updates to system, security | | updates to accounts. Creation of end of year contribution forms, | | - Creation of fund and GL records in system. Data entry, | | classification, integrity, and organization for information | | retrieval. Troubleshoot system processes, reporting, and report | | development. | | - Assist with the Reconciliation scholarship invoices using manual | | spreadsheets; analyze discrepancies and initiate corrections. | | Collaborate with Financial Aid to ensure accurate posting. | | - Emergency Aid contact for the Foundation - collects requests for | | student emergency aid from faculty and staff. Confirms that | | students are eligible for the aid with faculty/staff and checks | | student records. Confirms that there is funding available. | | Confirms with Foundation Director that award can be processed. | | Contact student and issues payment via student account, direct | | payment to student or by paying 3rd party vendor. | | - Reconcile employee payroll deductions and ensure accurate | | allocation of funds to designated accounts. | | - Prepare reports for executive leadership. These reports include | | summaries of donations of $500 and above for the Chancellor and | | Vice Chancellor of External Affairs and summaries of Student | | Emergency Aid. | | - Support and maintain financial systems. Played a key role in the | | implementation of BlackBaud Financial Edge and the ongoing use of | | Blackbaud Raiser's Edge. | | - Serve as a backup for Foundation operations and the Foundation | | Accountant. | | - Other duties as assigned. Responsibilities and duties may change | | based on the needs of the department and the institution. | +-----------------------------------------------------------------------+ | Associate's degree in accounting or a related field. | +-----------------------------------------------------------------------+ | - Knowledge and Skills working with data base systems, data base | | design, data classification, information retrieval theories, and | | SQL processes | | - Strong Excel skills and moderate Word, Outlook, and Adobe Pro | | - Familiarity with Accounting basics and tracking | | - Strong communication skills | | - Strong organizational skills | | - Strong skills working in the Blackbaud Raiser's Edge and | | Financial Edge system | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | 2 years of accounting, budgeting, or related experience required. | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | 08/17/2026 | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | Subject to criminal background check. Resume, cover letter, and | | unofficial transcript are required in addition to application. Salary | | is $34,380. This position is located on the Gainesville campus | | | | | | North Central Texas College (NCTC) is an equal opportunity employer. | | | | NCTC does not discriminate on the basis of race, color, religion, sex | | or gender, national origin, disability, age, genetics, equal pay, or | | any other legally protected characteristic. | | | | NCTC prohibits harassment on the basis of a legally protected | | characteristic and/or retaliation for reporting a complaint. | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ Required Documents 1. Resume 2. Cover Letter 3. Unofficial Transcript **O