Scheduler
Part-timeMadison, WIPart-timeSeen 2w agoSeen in employer's feed 5 days ago
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At a glance
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Job overview
Schedulers at SSM Health collect information from patients and referring provider offices to confirm and create appointments for patient services. They coordinate scheduling and referrals, maintain provider contact information, and enter appointment details, special instructions, and patient information into the electronic medical system. The schedule is Monday, Tuesday, Thursday, and Friday, 8:30 a.m. to 5:00 p.m., for 32 scheduled hours per week.
Skills & qualifications
Skills
Qualifications
Full job description
It's more than a career, it's a calling.
WI-SSM Health West Beltline
Worker Type:
Regular
Job Highlights:
Join a team where your work matters—every moment, every patient, every community. At SSM Health, you'll be empowered to grow, supported to thrive, and inspired to make a lasting impact.
Schedulers at SSM Health play a vital role in the patient experience, often serving as a patient's first point of contact. They help ensure patients are connected with the right provider, at the right location, and at the right time to receive the care they need.
Department : Scheduling
Schedule : Monday, Tuesday, Thursday and Friday 8:30am - 5:00pm
Apply today. SSM Health – We bring out the incredible in you, every day.
Job Summary:
Responsible for collecting data directly from patients and referring provider offices to confirm and create scheduled appointments for patient services.
Job Responsibilities and Requirements:
PRIMARY RESPONSIBILITIES
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Coordinates scheduling and referrals to other healthcare providers and services. Obtains approval for schedule changes or cancellations as appropriate.
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Assists with maintenance and updating of provider contact information.
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Ensures that all medical appointments, special instructions and patient information is entered into electronic medical system.
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Follows site-specific protocols and maintains up-to-date documentation to ensure compliance.
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Performs other duties as assigned.
EDUCATION
- High School diploma/GED or 10 years of work experience
EXPERIENCE
- No experience required
PHYSICAL REQUIREMENTS
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Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
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Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
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Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
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Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
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Frequent keyboard use/data entry.
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Occasional bending, stooping, kneeling, squatting, twisting and gripping.
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Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
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Rare climbing.
REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS
- None
Department:
7880840164 CO Dane Centralized Operations
Work Shift:
Day Shift (United States of America)
Scheduled Weekly Hours:
32
SSM Health is an Equal Opportunity Employer. SSM Health provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. Click here to learn more. (https://www.ssmhealth.com/privacy-notices-terms-of-use/non-discrimination?\_ga=2.205881493.704955970.1667719643-240470506.1667719643)
How this job compares
Set against the 1,151 open Scheduler jobs on Olive Jobs, counted October 31, 2026.
- Pay
- This postingNot listed
- US median$76–159K/yr574 salary ranges
- US median$20–26/hr140 hourly ranges
- Openings
- Olive Jobs lists 25 open Scheduler jobs in Wisconsin and 1,151 across the US. 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Wisconsin
- CDM Smith4 open
- SSM Health (this employer)3 open
- Aston Carter2 open
- Experience
- Scheduler postings that state a minimum ask for 5 years of experience at the median; the middle half ask for 3 to 5 years (945 postings).
- Education
- 545 of the 1,151 open Scheduler jobs (47%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 31, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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