Contract Administrator

Join a growing team supporting critical infrastructure operations across the country. We are seeking a detail-oriented and highly organized Vendor Contract Administrator to manage vendor relationships, service contracts, and compliance requirements while partnering with internal teams to ensure operational excellence.

Position Summary

The Vendor Contract Administrator plays a key role in supporting preventive maintenance programs for critical infrastructure assets. This position is responsible for coordinating vendor contracts, managing the RFP process, maintaining vendor compliance documentation, monitoring contract performance, and providing ongoing support to internal stakeholders and service providers.

This is an excellent opportunity for a candidate with contract administration, vendor management, procurement, or facilities management experience who enjoys working in a fast-paced environment and collaborating across multiple teams.

Key Responsibilities

• Support and manage vendor contracts related to critical infrastructure preventive maintenance services

• Coordinate the Request for Proposal (RFP) process, including preparing bid documents, soliciting proposals, tracking responses, and evaluating submissions

• Create and maintain service agreements using approved contract templates

• Enter and maintain contract pricing within internal systems to support purchase order generation

• Manage contract changes, amendments, and renewals

• Serve as a point of contact for vendor-related issues and escalations

• Maintain vendor profiles and records within contract and work management systems

• Conduct vendor onboarding calls to review company processes, expectations, and customer requirements

• Monitor vendor performance and prepare vendor scorecards

• Assist with sourcing and obtaining quotes for non-standard preventive maintenance services

• Ensure vendor compliance by maintaining Certificates of Insurance (COIs), W-9 documentation, and other required records

• Coordinate with internal operations teams to ensure vendor deliverables are completed accurately and on time

• Communicate with vendors regarding contract language, service level agreements (SLAs), and scope requirements

• Track contract renewal dates, insurance expirations, and other critical compliance milestones

• Utilize reporting tools to analyze spending trends, monitor budgets, and support business objectives

• Audit vendor catalogs and contract data to ensure compliance and accuracy

Qualifications

Required

• 1-3 years of experience in contract administration, vendor management, procurement, or a related field

• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook

• Excellent organizational skills with a high level of attention to detail

• Ability to manage multiple priorities and deadlines simultaneously

• Strong written and verbal communication skills

• Demonstrated ability to build collaborative working relationships with vendors and internal stakeholders

Preferred

• Bachelor's degree in Business Administration or a related discipline

• Experience with CMMS (Computerized Maintenance Management Systems)

• Familiarity with contract management platforms and procurement systems

• Negotiation experience and vendor relationship management skills

What You'll Bring

• A customer-focused mindset

• Strong analytical and problem-solving abilities

• Excellent time management and multitasking skills

• A proactive approach to identifying and resolving issues

• The ability to thrive in a team-oriented environment while working independently when needed

Why Join Us?

• Opportunity to work with critical infrastructure operations and industry-leading vendors

• Collaborative and supportive team environment

• Career growth and professional development opportunities

• Exposure to contract management, procurement, and operations leadership

Apply today and bring your contract administration and vendor management expertise to a role where your work directly supports operational success and service excellence.

Pay Details: $30.00 to $33.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.