Facilities Project Management Specialist

Job Description

Day-to-Day:

• Serve as a dedicated project management resource supporting CA Tower-related hospital displacements and space planning
• Track displacement requirements across the hospital and help develop an overall relocation strategy under Elise's direction
• Support the movement of approximately 250 people, along with storage, equipment, research functions, and other departmental needs
• Coordinate relocation planning associated with major make-ready capital projects affecting areas such as the ED, ICU, and perioperative departments
• Determine which groups/functions can relocate outside the hospital and which must remain nearby because of clinical or operational requirements
• Manage complicated sequencing where departments or teams may need to relocate multiple times before reaching their final space
• Assess proposed spaces for operational feasibility, capacity, storage needs, IT considerations, and healthcare code requirements
• Conduct onsite space assessments with end-user groups
• Review and retrieve existing AutoCAD floor plans and perform basic field verification, including dimensions and door measurements
• Develop basic test fits and coordinate more detailed layouts with the furniture team
• Partner with facilities, furniture, construction, MEP, IT, clinical departments, and other stakeholders
• Identify potential impacts, dependencies, costs, and constraints associated with proposed moves
• Maintain project trackers and provide clear status reports on moves, risks, decisions, and upcoming milestones
• Coordinate directly with end users to understand their requirements and translate those needs into workable facilities solutions
• Eventually take ownership of additional displacement planning associated with future 2027-2028 project phases

Job Description: Insight Global is seeking a Facilities Project Management Specialist for a top healthcare client supporting a major hospital campus expansion and space-planning initiative. This individual will serve as a key facilities project management resource responsible for coordinating complex space moves and department displacements associated with major capital projects. The specialist will partner closely with facilities leadership, clinical end users, construction, MEP, IT, furniture, and other stakeholders to evaluate existing spaces, develop relocation strategies, identify operational and code-related constraints, and execute moves with minimal disruption to hospital operations. The ideal candidate is a seasoned healthcare facilities professional who understands the complexities of working inside an active hospital environment and can independently drive projects, communicate with end users, assess spaces onsite, work with basic AutoCAD floor plans, and provide strong project reporting. This is an excellent opportunity to support a high-visibility, multi-year healthcare construction and facilities program impacting critical hospital departments including the ED, ICU, and perioperative areas.

Skills and Requirements

• Bachelor’s degree and/or equivalent experience in project management, facility design, interior design, architecture, facility planning, or a related field, ideally within healthcare.

• 10+ years of facilities, architecture, construction, or project management experience o Significant healthcare facilities experience within active hospital environments o Experience supporting projects involving MEP systems, with particular value placed on electrical knowledge o Ability to understand and navigate healthcare code/compliance requirements, including experience working on projects subject to HCAI/OSHPD requirements o Strong project management experience coordinating multiple stakeholders, end-user groups, facilities teams, and construction-related partners o Experience assessing existing spaces and developing solutions for department relocations, displacements, and space utilization o Ability to independently visit hospital spaces, assess existing conditions, and coordinate directly with end users

• Experience with scoping, programming, test-fitting, budgeting, scheduling, tracking, stakeholder negotiations, and leadership reporting.

• Proficient in using Excel, MS PowerPoint, and AutoCAD

• SmartSheet or similar cloud-based project tracking tools

• Equipment test-fit experience

• Experience using additional space management platforms

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].