Onboarding Administrator Clerk

Onboarding Administrator Clerk

Looking for a role where you can keep things organized, support a fast-moving team, and grow your career? At humano, we're a team that values hard work, safety, and growing together. This benefits-eligible role offers a steady Monday–Friday full time schedule and a chance to learn the onboarding and HR side of a growing company. Apply today and start building your future with a team that has your back.

Location: Remote (U.S.). Due to state employment requirements, we are unable to hire candidates who reside in California.

JOB SUMMARY

Reporting directly to the Manager of Recruiting, the Onboarding Administrator Clerk is responsible for the administrative processes that move new hires from accepted offer to first day. This includes launching and completing onboarding, running E-Verify, tracking background checks, and keeping candidate and new hire records current in the applicant tracking system (ATS). The position also supports company travel by booking flights and hotels, sending itineraries, and managing ride-share accounts.

SCHEDULE: Wednesday - Sunday OR Saturday - Wednesday, 40 hours / week Full Time 100% Remote

Pay: $20 - $25/hour

Benefits: Eligible for [medical, dental, vision, PTO, 401(k)] and DailyPay

ESSENTIAL FUNCTIONS

• Launch onboarding for new hires once offers are accepted, sending onboarding packets and following up on missing items

• Guide new hires through the onboarding process and answer questions so they are ready for their first day

• Complete Form I-9 verification and run E-Verify cases within required timelines

• Initiate, track, and review status of background checks and drug screens after a conditional offer, escalating results to the Manager of Recruiting

• Update candidate and new hire profiles in the ATS as they move from offer through onboarding to hire

• Coordinate start dates and first-day details with Site Managers and Supervisors

• Maintain accurate, complete, and confidential new hire records

• Book flights, hotel rooms, and rental cars for traveling team members

• Create and send travel itineraries and help resolve travel changes or issues

• Set up and update Uber business accounts and other travel tools

• Track travel bookings and costs

• Support the Manager of Recruiting and recruiters with other administrative tasks as needed

(Duties and responsibilities may be changed at any time at the discretion of management, formally or informally, either verbally or in writing.)

QUALIFICATIONS

• 1 year of administrative, HR, recruiting, or onboarding experience necessary

• Experience with an applicant tracking system (ATS) or HRIS

• Familiarity with Form I-9, E-Verify, and background check processes

• Experience booking business travel a plus

• Staffing, warehouse, or logistics industry experience a plus

• Experience with Paylocity, Clear Company, Shield Screening, or MyEscreen a plus

• Strong attention to detail and the ability to manage multiple new hires at once

• Clear, professional written and verbal communication

• Bilingual a plus

• Proficient with Microsoft Office

• Reliable and able to meet deadlines in a fast-paced environment

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit for extended periods; use hands to finger, handle, or feel; operate a computer and keyboard; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee may occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus for extended computer work.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position works in 100% remote office environment. The employee may occasionally visit warehouse sites, where they may be exposed to noise, fumes or airborne particles, and varying temperatures.

humano is an equal opportunity employer. Qualified applicants with arrest or conviction records will be considered in accordance with applicable federal, state, and local laws.