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Academic Affairs Generalist

The Trustees of Columbia University in the City of New York

NEW YORK, NYFull-time$83–90K/yrSeen todaySeen in employer's feed today

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At a glance

Compensation
$83–90K/yr
Location
NEW YORK, NY
Schedule
Full-time
Work Authorization
Not specified

Olive lists jobs from US employers, including remote roles you can work from the United States.

Job overview

The Academic Affairs Generalist oversees academic reappointments for research faculty, postdoctoral scientists and fellows, and Institute research staff. The role coordinates with laboratories, researchers, University offices, and internal teams to manage reappointment documentation, approvals, timelines, and compliance. It also supports salary exceptions and promotions, advises stakeholders on process requirements, and helps ensure a seamless experience for researchers.

Skills & qualifications

RequiredNice to have

Skills

Academic ReappointmentsDocumentation CoordinationReport GenerationData AnalysisLetter DraftingDocuSignStakeholder Advising

Full job description

  • Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: Jerome L. Greene Science Center * Salary Range: 82,500 - 90,000The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position SummaryColumbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute unites world-class scientists across diverse academic disciplines to conduct groundbreaking research that transforms our understanding of the brain and its influence on the mind and behavior.As a leading neuroscience institute, our mission is to decipher the mind and brain to better understand behavior. Our researchers are committed to foundational science, uncovering the principles that shape how the brain develops, functions, and recovers.With more than 50 labs, the Zuckerman Institute serves as a hub for collaboration, bringing together Columbia's top scholars to drive research in bold new directions. Located in Manhattanville, our state-of-the-art Jerome L. Greene Science Center provides an inspiring home for discovery in one of the world's most dynamic cities.The Academic Affairs Generalist oversees the complex reappointment processes for research faculty, postdoctoral scientists and fellows, and all Institute research staff, including professional officers of research. This role serves as a key liaison among laboratories, researchers, Finance, Pre-Award, Payroll and Benefits, ISSO, and ZI HR. The Generalist is responsible for managing the full lifecycle of academic reappointments, ensuring compliance with financial approvals, University policies, collective bargaining agreements, and compensation guidelines, while fostering a seamless and positive experience for researchers.Responsibilities * Collaborate with ZI HR on liaison activities with the University Office of Academic Appointments, accountable for ensuring reappointment submissions meet established standards and follow applicable guidelines. Ensure alignment with University policies, approvals, and timelines, and manage escalated documentation and compliance issues. * Manage academic reappointments for research staff, including preparing and coordinating required documentation and timelines, and ensuring alignment with Columbia University policies and faculty handbook guidelines. * Responsible for all aspects of ZI research reappointments, including generating reports and analyzing titles, end dates, time in rank, visa sponsorship in collaboration with ZI HR, funding sources, and faculty handbook guidelines. Serve as a subject matter expert in academic reappointment processes and procedures for postdoc research scientists, postdoc research fellows and associate research scientists. * Lead the preparation of reappointment materials, including exceptions for salary increases and promotions. Draft reappointment letters and assemble all associated documentation for reappointments and reclassifications, including visa and work eligibility documentation in coordination with ZI HR. Maintain current knowledge of University salary levels and collective bargaining agreement requirements related to reappointment notifications and compensation guidelines, implement consistent procedures by providing rationale and support as needed, and advise stakeholders on documentation standards and process requirements to support compliant outcomes. * Lead correspondence with Principal Investigators (PIs); prepare template reappointment letters and utilize DocuSign as appropriate, ensuring timelines are clearly communicated and executed in accordance with ZI Finance

How this job compares

Set against the 5,561 open Human Resources jobs on Olive Jobs, counted October 30, 2026.

Pay
  • This posting$83–90K/yr
  • New York median$100–133K/yr316 salary ranges
  • US median$99–143K/yr2,641 salary ranges

This range's midpoint, $86K, is 27% below the New York median midpoint ($119K) — in the middle half of Human Resources salary ranges in New York.

Openings
Olive Jobs lists 524 open Human Resources jobs in New York and 5,561 across the US. 4% of them nationwide are listed as remote or flexible.
Hiring the most in New York
Experience
Human Resources postings that state a minimum ask for 5 years of experience at the median; the middle half ask for 2 to 7 years (3,884 postings).
Education
1,534 of the 5,561 open Human Resources jobs (28%) ask for a bachelor's degree or higher.

Counted across the open, public US postings on Olive Jobs on October 30, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.

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