Facilities Management Specialist 2

Description

Under the direction of

the CAO and Director of Facilities & Strategic Projects, the Facilities Management

Specialist 2 will serve as a Space and Facility Coordinator for the Department

of Medicine. In this role, you will oversee, lead, and manage space projects

according to Departmental and University policies and procedures. You will be

responsible for the coordination of office and lab renovations and relocations,

and the management of data input into the UCLA Space Inventory database (used

by Facilities Management and Capital Programs for building renovation, by other

campus groups for space management and data reporting, and for compliance with

UCOP annual analysis of space usage). You will also provide AV, administrative,

and training support to department staff and faculty, including various special

projects as needed.

Hourly

salary range: $36.70 - $55.62

Qualifications

Required:

• Skill in working as part of a team composed of faculty, staff and administrators.

• Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities.

• Ability to use judgment when dealing with confidential information.

• Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities.

• Skill in organizing multiple projects and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements.

• Demonstrated knowledge in working with Word, Excel, and Outlook; PC and MC operating systems.

• Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files.

• Skill in performing with frequent interruptions and/or distractions.

Preferred:

• Working knowledge of the University space and equipment inventory system/database, policies and procedures.

• Knowledge of University policies, procedures and forms: including accounting, travel and entertainment reimbursements, purchasing and material management, ordering office and lab supplies, familiarity with standard University vendors and their products, facilities maintenance and preparing service request forms.

• Work experience in working with various offices (DGIT, CTS, Facilities, Accounts Payable, Purchasing) and non-University entities/vendors.

• Skill in using BruinBuy, Travel Express/Concur, and other University systems/applications.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.