Program Coordinator - Center for Russian, East European & Eurasian Studies

Job Description

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.

Work Arrangement: Hybrid – 3 days per week on-site.

Budgeted Salary: The budgeted base salary range for this position is $34.07 to $37.96 per hour.

The School of Humanities and Sciences (H&S) (https://humsci.stanford.edu/) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description:

The Center for Russian, East European and Eurasian Studies (CREEES) (https://creees.stanford.edu/) is Stanford University's hub for the multi-disciplinary study of the vast region stretching from the Berlin Wall to the Bering Strait. The objectives of the center include: promoting language study and expanding the area studies curriculum; training master’s students in Russian, East European & Eurasian Studies; supporting undergraduate and graduate students, especially with regard to funding for research and language study; hosting renowned area specialists for guest teaching, public lectures, conferences, and cultural events; and supporting community outreach activities.

CREEES is part of the Stanford Global Studies Division in the School of Humanities and Sciences. CREEES is also a Department of Education Title VI National Resource Center.

Brief Position Summary

This is a 100%, non-exempt, two-year fixed-term position.

The CREEES Events and Communications Coordinator is central in helping carry out the Center’s core objectives, spending approximately 50% of his/her time on event management and the other 50% on communications.

Event Management

The Events and Communications Coordinator is responsible for supporting the Center for Russian, East European & Eurasian Studies (CREEES) academic events, including seminars, lecture series, film series, conferences, workshops, outreach events, graduation, and receptions. The Coordinator manages all logistics associated with Center events, including arranging appropriate facilities, janitorial service, furniture, and AV and tech support. S/he communicates in a professional manner with Center guests, supervising the logistics of travel and lodging arrangements, business meals, campus orientation, collecting required paperwork, and securing reimbursements and payments. S/he collaborates with colleagues in co-sponsoring units. The Coordinator reports to the Associate Director and works with the Center Administrator to manage individual event budgets, ensure compliant expenditures, and charge proper Center accounts.

Communications

The Events and Communications Coordinator is responsible for Center print and online publications, including: event and course posters, conference programs, brochures, newsletters, website postings, email newsletters, as well as social networking presence (LinkedIn, Facebook, Twitter). The Coordinator performs basic graphic design and layout in developing these publications. Though the Coordinator works collaboratively with the Center Director, Associate Director, and other staff, s/he takes responsibility for coordinating publication logistics, managing content, design, and stylistic editing. The Coordinator also works with vendors to obtain quotes and evaluate quality and process.

In addition, the Coordinator assists the Associate Director and Director with grant preparation and reporting, gathering and entering data in online reporting systems and in Center archives and history projects. The program strongly prefers someone with a degree in the humanities or social sciences.

Preferred Qualifications

Additional highly preferred qualifications for this position include:

• Four-year college degree or equivalent (preferably in humanities or social sciences)

• One to two years of event management experience in an academic setting (2+ years preferred)

• A detail-oriented approach to event logistics and the capacity for thorough and appropriate follow-through with vendors and guests.

• Experience working in a fast-paced, collaborative setting.

• Excellent English writing and speaking skills necessary for effective communication with faculty, visiting scholars, and other CREEES guests.

• Excellent writing and proofreading skills, with additional experience in professionally publicizing events in various media, and with current publication software programs.

• Ability to identify and solve basic design problems and experience in creating graphic designs.

• Webpage management or updating skills.

• Experience with Canva, but especially Adobe Creative Suite (particularly InDesign, Photoshop and Illustrator) preferred.

• Perform basic graphic design with limited scope/complexity. Develop a variety of communication pieces including advertising, brochures, newsletters, catalogs, direct mail, fliers, and websites.