Events Manager, Kay Bailey Hutchison Energy Center

Event Planning and ExecutionLeads all phases of KBH Energy Center industry and alumni events, including the Honoree Dinner, Annual Symposium, regional programs, executive convenings, industry panels, networking receptions, and other signature initiatives.Develops comprehensive event plans, timelines, production schedules, and detailed run-of-show documents to ensure seamless execution of high-profile programs.Manages speaker and panelist relations, including outreach, confirmations, briefing materials, coordination of logistics and travel, preparation calls, and on-site hosting.Serves as the primary point of contact for speakers, moderators, sponsors, and VIP guests, ensuring a professional, high-touch experience that reflects the stature of the Center and The University of Texas at Austin.Oversees vendor selection and management (venues, catering, A/V production, staging, dcor, photography, etc.), including contract negotiation and compliance with University policies and procedures.Develops and manages event budgets; tracks revenue and expenses; ensures fiscal responsibility and alignment with approved financial plans.Manages registration platforms, guest lists, seating strategies, sponsor recognition execution, and on-site logistics.May oversee student workers, interns, or temporary event staff in support of event execution.Event Strategy and Stakeholder ManagementCollaborates with the Executive Director and Managing Director to evaluate and enhance existing events/programs and develop new, mission-aligned initiatives that advance the Centers strategic objectives.Tracks and reports key metrics including attendance, sponsorship revenue, engagement outcomes, and post-event evaluations to inform future planning.Coordinates across University units (Presidents Office, Provosts Office, Development, Communications, McCombs, and other campus partners) to align messaging, branding, and stakeholder engagement.Recommends and implements operational improvements to increase efficiency, professionalism, and overall program impact.Sponsor and Corporate EngagementManages existing and cultivates new event sponsors and corporate partners in coordination with Center leadership.Supports sponsorship outreach for major programs, including preparing proposals and materials, tracking commitments, and ensuring fulfillment of sponsor benefits.Oversees sponsor recognition strategy (branding placement, speaking roles, reserved seating, collateral inclusion, etc.) and ensures delivery of agreed-upon benefits.Maintains proactive communication and stewardship with corporate sponsors related to event engagement and corporate membership participation.