Payroll Specialist

Description We are looking for a Payroll Specialist to support a nonprofit organization with accurate and timely payroll operations for a multi-state workforce. This contract opportunity with potential for a permanent role is ideal for a detail-focused individual who can manage payroll processing, benefits-related coordination, and compliance activities in a mission-driven environment. The role requires strong payroll knowledge, comfort working with HR systems, and the ability to provide dependable support to employees and internal stakeholders.

Responsibilities:

• Process end-to-end biweekly payroll for approximately 190 employees while maintaining accuracy, confidentiality, and adherence to established deadlines.

• Administer payroll activities for employees working in multiple states and ensure proper application of tax withholdings, wage laws, and related regulatory requirements.

• Review payroll data, audit earnings and deductions, and resolve discrepancies before final submission to reduce errors and support smooth processing.

• Coordinate benefit-related payroll changes such as deductions, enrollments, updates, and reconciliations to keep employee records current.

• Maintain payroll records, reporting documentation, and supporting files in accordance with organizational standards and compliance expectations.

• Partner with HR and internal stakeholders to address employee questions related to pay, deductions, time records, and benefits information.

• Support system maintenance and process improvements within payroll platforms, including assisting with updates or changes when needed.

• Prepare payroll reports and provide accurate data to leadership, finance, and other internal teams for planning and reconciliation purposes. Requirements • At least 2 years of payroll experience with responsibility for full-cycle payroll processing.

• Practical knowledge of multi-state payroll regulations, payroll tax requirements, and compliance standards.

• Hands-on experience with payroll systems such as ADP Workforce Now; experience with Paycom is highly valued.

• Background supporting payroll for mid-sized or high-volume employee populations, including experience with larger payroll environments.

• Familiarity with employee benefits administration and how benefit elections and deductions affect payroll processing.

• Strong attention to detail, sound problem-solving ability, and a high level of accuracy when handling sensitive information.

• Exposure to broader HR functions is preferred.

• Certified Payroll designation is a plus.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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