Supervisory Government Information Specialist

Summary

This position is located in the Office of the Executive Secretary, Executive Secretariat Staff (S/ES-S). You will advise the Director on budget, staffing, and technology, and recommend ways to improve Branch operations. You will direct how the Branch handles information requests, make sure staff apply laws and policies consistently, and measure how well the program performs. You will also help S/ES manage principal-level documents in line with Federal law and Department policy.

Duties

• Reviews work products developed, analytical findings, actions taken, and decisions made to ensure compatibility and consistency in the interpretation, judgment, logic, and application of laws, policies, and precedents by Division employees.
• Directs full range of analytical and evaluative work in the Branch that includes analysis and evaluation of initial processing of requests for information from the public, internal organizations, and other agencies.
• Advises the Division Chief on budget, staffing, facilities, and technology needs, and recommends improvements that use modern tools, including automation and AI, to advance Branch functions.
• Oversees staff evaluation of outputs that include paper flow, consultations and attribute measures, as well as the evaluation of timeliness, accuracy, program efficiency and effectiveness.
• Collaborates with Department information programs to make sure the Executive Secretariat manages, preserves, and produces principal-level documents in line with Federal law, Department policy and Division procedures.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants must have 1 year of specialized experience equivalent to the GS-13 level in the Federal service that provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience managing and planning the work accomplished by a team; Experience coordinating efforts with officials within internal offices to develop processes for the improvement of information and access services provided to requesters; Experience providing advice and guidance to staff and the public regarding requests for information; AND Experience identifying and establishing best practices related to the management of the privacy and security of sensitive files, records and information There is no substitute of education for specialized experience for the GS-14 position. In addition, applicant's experience must also demonstrate that the candidate possesses the following qualities: Ability to assign, review, and supervise the work of others; Objectivity and fairness in judging people on their ability, and situations on the facts and circumstances; Ability to adjust to change, work pressures, or difficult situations without undue stress; Willingness to consider new ideas or divergent points of view; and Capacity to "see the job through."

Education

Education requirements do not apply to this vacancy announcement. How You Will Be Evaluated

A review of your resume will be conducted and compared against your responses to the crediting plan questions to determine if you are qualified for this job. Applicants who meet the minimum qualification requirements, as described in the “Qualifications” section of this announcement, will be assigned a score between 70 and 100. The evaluation process consists of an online assessment and a subject matter expert resume review of applicants found to be among the top qualified candidates based on the crediting plan assessment. Resumes longer than two pages will be deemed ineligible and will not be considered further. Responses to questions that are not fully supported by the information in your resume may result in adjustments to your rating. Your qualifications will be evaluated on the following competencies: - Ability to interact effectively with others. - Ability to interpret and apply knowledge of policy, legislation, and practices. - Knowledge of statutes, policies, and regulations governing records management. - Ability to review and recommend improvements in program policies or procedures. In describing your experience, please be clear and specific. We do not make assumptions regarding your experience. Overstating your qualifications and/or experience in your application materials may result in your removal from consideration. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview. Qualified non-competitive candidates must be deemed best qualified based on the applicant assessment in order to be referred to the hiring official for further consideration and possible interview. Resume review: Subject matter experts (SMEs) will review your resume to determine your qualifications for this position based on the required specialized experience. Your resume should demonstrate how you meet all aspects of the specialized experience statement. SMEs will not review additional information beyond your resume (e.g., links embedded in your resume will not be opened.). If meeting basic qualifications through education only or a combination of education and experience, applicants will not be referred to the SME panel but will be reviewed by the HR Specialist for referral. Agency Career and Interagency Career Transition Assistance Program (CTAP and ICTAP) candidates must be considered well-qualified for the position and submit the supporting documents listed under the required documents section of this job announcement to receive consideration for selection priority. To be considered well-qualified, in addition to earning a score of 85 or above and meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position. You may preview questions for this vacancy. Other Information

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at [email protected]. If eligible, situational telework agreements may be permitted with supervisory approval. Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days and may require a higher or lower security clearance. Telework eligibility and security clearance requirements may vary for such similar positions. Agency & Interagency Career Transition Assistance Program (CTAP & ICTAP): View OPM's CTAP & ICTAP eligibility website for more information. You must be rated in the Well-Qualified category and submit supporting documents under the required documents section of this announcement to receive selection priority consideration. To be considered Well-Qualified applicants must: score an 85 or above, meet Minimum Qualifications, and demonstrate proficiency in some, but not all major aspects of the position.