Manager 1 – Talent and Workforce Compliance

Position Description

About Seattle Parks and Recreation: Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community. We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate and enhance quality of life and wellness for children, teenagers, adults and seniors. Delivering excellent customer service to all is a core value. Equity & Inclusion Seattle Parks and Recreation commits to advancing equity and social justice in our department and in every neighborhood by growing a dynamic and diverse workforce, developing strong investments, growth opportunities and beneficial partner strategies as we acknowledge and pledge to close disparities created by historical practices which often hindered workforce development, environmental justice, access to quality open spaces, programs and facilities.

About the Human Resources Division The Parks and Recreation HR team centers its work on equitable and anti-racist practices, and a workplace culture where all employees can do their best work through engagement, support and belonging. The Human Resources Division is seeking to hire a Talent and Workforce Compliance Manager to join the team.

About The Position: If you are a Talent and Workforce Compliance professional you will lead best practice recruitment strategies for SPR, while meeting business objectives to bring top talent on board, all while utilizing a strong eye toward inclusion, equity, diversity and social justice. You will also lead compliance strategies regarding temporary employment, position description coordination and Workday maintenance. The successful candidate will be excited to establish and reinforce excellent recruiting processes and standards, build strong relationships with internal client groups, and contribute to the compliance standards and excellence of HR processes. The ideal candidate is a critical, analytical and strategic thinker, an excellent communicator and has strong problem-solving and interpersonal skills and is organized and system driven. Must be passionate about working with people and have an established and intuitive sense of equity. This position will report to the Humam Resources Director.

Job Responsibilities

Talent Acquisition:

• Provide leadership, coaching, development and Key Performance Indicators (KPI) direction to Talent Specialists

• Build and drive adoption of standardized, scalable hiring processes across the organization, providing advice, coaching, training, and outstanding service to hiring managers in pursuit of achieving their hiring goals.

• Develop and execute best-in-class practices for end-to-end candidate experience, inclusive of sourcing, screening, interviewing, selection, and on-boarding. With built in systems for auditing and process improvement.

• Build relationships and develop trust with SPR leadership and within HR to provide strategic input regarding longer term talent acquisition and retention strategies and trends, including internal and external recruitment marketing efforts.

• Lead the recruitment of Director level positions and above

• Develop and deliver training for hiring managers across the department on effective and equitable hiring practices that will include building a job description, crafting interview questions, assembling a hiring panel, and creating a welcoming interview environment, etc.

• Oversee the Applicant Tracking System (NeoGov) administration; work with the HR Management Analyst to create tools to extract the right metrics for recruitment and for demographics of hiring.

• Identify long-term sourcing pipelines through community resources and local/national university relationships and engagements.

• Oversee the temporary position hiring and compliance to be in alignment with standards and laws.

• Collaborate and partner with interdepartmental and City HR Talent teams to create and implement City wide processes.

• Administer and oversee the HRIS system (Workday) by maintaining the functionality and upkeep of the various modules. Work closely with the Human Resources, Payroll and Information Technology teams to ensure data quality and integrity, maintain system functionality and upgrade software as needed

• Lead the Position Description Questionnaire (PDQ) process. Lead position management for the department.

Workforce Compliance

• Ensure equal employment opportunity and affirmative action principles and practices are represented in our work.

• Prepare a variety of reports using spreadsheet and graphic software; compile employee statistics in response to requests and inquiries. Responsible for ensuring annual reporting requirements are completed for government/business agencies. For example- EEO1 reporting

• Responsible for timely reports for management reporting. i.e. monthly, quarterly, annual reporting of HR\Agency needs- Performance Scorecard (Agency and HR)

• Ensure accurate and complete onboarding and offboarding transactions

Other HR Management Responsibilities

• This position sits on the division’s Human Resources Leadership Team (HRLT) and will collaborate with the rest of the HRLT members to lead and provide strategic direction to the division

• Develop deep subject matter expertise of SPR business processes, systems, and products to represent the City of Seattle Department of Parks and Recreation effectively and develop strategies in support of growth objectives

• Work as a member of the HR team to provide customer service; and continuously improve service to ensure attainment of HR goals and mission. Maintain working relationships with departments to enhance customer service and quality improvement

• Assist Human Resources Director in administering, monitoring and improving HR programs and activities as well as, developing and implementing Human Resources policies and procedures

• Understand and adhere to all applicable federal, state and local laws, regulations, and City of Seattle policies and compliance standards as they appear in City personnel rules and SPR employee expectations. Keep abreast of all applicable federal, state, local and City of Seattle regulations, laws, and policies as they presently exist and as they change or are modified

• Develop and matrix manage HR Talent Acquisition members into a cohesive team capable of timely service and product delivery by providing leadership, professional development, and cross training. Enforce human resources ethical standards and ensure openness, fairness and consistency in applying human resources policies. Maintain technical expertise on federal, state and local employment and labor laws, regulations, and rules; interpret, comply with and administer all applicable laws and regulations

Qualifications

• Bachelor's degree (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

• Five or more years of full lifecycle recruiting experience in a public sector/corporate environment.

• Two or more years leading others in HR service delivery and/or consulting.

• One or more years' experience in the matrixed management of talent acquisition resources.

• Proficiency with and experience implementing Applicant Tracking and Human Capital Management (HCM) Systems.

• Experience sourcing, identifying, attracting, and securing talent through traditional and/or passive (creative) recruiting methods.

• Knowledge of employment laws such as ERISA, ADA, and other federal and state laws covering discrimination and equal opportunity employment.

• Ability to maintain confidentiality

• Customer service orientation, including ability to communicate effectively and work with individuals at all levels of the organization

Additional Information

Desired Qualifications - You will be successful if you have the following experience, skills, and abilities:

• Self-starter mentality; comfortable with ambiguity, limited direction, and establishing something from nothing.

• Creativity, persistence, confidence and a growth mindset are key qualities that will enhance this position.

• Ability to juggle multiple priorities and meet deadlines

• Ability to work independently, be proactive, solve problems and take initiative as well as work in and add value to a team environment, pitching in as needed to "get the job done”

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The full salary range for this position is $51.88 to $77.82 per hour.

Application Process Please submit the following with your online application:

• A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement
• A current resume of your educational and professional work experience.

Who May Apply: This position is open to all candidates that meet the qualifications. Seattle Parks and Recreation values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle Parks and Recreation encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17and the City of Seattle Personnel Rule 10.3. A driving history review may be conducted in compliance with SMC 4.79.020. Applicants will be provided an opportunity to explain or correct background information.

The City of Seattle offers a comprehensive benefits package including vacation time, 12 paid holidays, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits

Want to know more about Parks and Recreation? Check out our web page: Seattle Parks and Recreation - Parks | seattle.gov

SPR’s Core Competencies are: Accountability & Action: Holding yourself accountable for achieving goals, completing tasks, and delivering quality work. Demonstrating thoughtful initiative in actions and decision-making and promoting high quality standards. Equity and Inclusion: Supporting the goals of the Race and Social Justice Initiative and the City's commitment to workforce equity. Communication: Sharing and exchanging information and ideas with people in a variety of ways to help them understand and remember the information. Service: An ongoing commitment to base decisions and actions on the needs and priorities of the City. Teamwork: Participating as an engaged member of a team to achieve group goals. Effectively working with internal and external people to complete tasks and achieve work group goals.

We recognize that artificial intelligence (AI) tools, such as chatbots, automated response generators, or language models, can be helpful during the job search process. If you choose to use them, please carefully review all materials before submission to ensure accuracy, as you will be required to affirm that your responses are true and correct during the application process. Submitting inaccurate or misleading information may result in disqualification. Please also note that relying on AI to complete text-based supplemental questions or during interviews may not accurately represent your skills and experiences, which are critical to applicant success. In some cases, you may be instructed not to use AI tools during the selection process. Learn more about the City of Seattle AI Policy here.