Contract & Commercial Services Lead - Semi-Conductor Construction

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

Turner & Townsend  is seeking a ** Contracts Administration Lead**  who services one of our key clients in their Global Real Estate Development Operations.  This role will oversee a team across the US whilst interfacing with stakeholders across the globe. The team is responsible for the end-to-end management of the client’s business transactions, from contract processing through to invoice payment. The Contracts Administration Lead will work closely with multiple stakeholders to successfully deliver their responsibilities, including; contract QA, purchase order creation, monitoring and management of business approvals, budget/funding management, regular reporting, invoice review, invoice issue resolution, invoice tracking, ad hoc reporting & analysis.

The ideal candidate has relevant procurement or commercial operations experience, strong leadership skills, and is able to analyse the existing transaction approach to delivering the service and identify ways to streamline.

The role would suit an ambitious, performance driven individual who is looking for the next step in their career development.

Requirements:

• 8+ years of relevant experience.

• Expertise in process efficiencies/ streamlining and/or continuous improvement.

• Understanding of procurement/sourcing and contract activities.

• Understanding of the invoicing process, Accounts Payable, etc.

• Experience in Oracle or other financial management software.

• Highly self-motivated and customer centric.

• Desire to meet and exceed agreed service levels.

• Excellent interpersonal skills including great communication.

• Ability to demonstrate collaborative behaviors.

• Organized and thorough individual.

• Knowledge of Google tools to include: Docs, Sheets, Slides, and Drive.

• Strong people management skills.

Qualifications

The Commercial/ Procurement Operations service includes the follows:

• Contract Execution - Review contracts for accuracy and completion, route contracts for signature and upload to contract depository. Also assist in dealing with legal approvals, etc.

• Vendor On-Boarding - Submit Vendor Provisioning Forms and coordinate vendor orientations and equipment pickup, capture relevant details in database.

• Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow.

• Design Support - Submit design contracts into contract management tool, track and facilitate all approvals. Keep tracker up to date.

• Supplier Enrolment & Management - Ensure all suppliers are enrolled into the Client’s financial systems.

• Documentation & Other Support – Maintain register of activities undertaken and associated timescales.

• PO Funding - Assist team in creating purchase orders for all global regions.

• Reporting - Assist in compiling monthly reports for Client approval.

• Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup.

• Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.

• Invoice Tracking - Track invoices from submission for review to payment to ensure vendors follow invoice submission requirements and AP processes the invoices correctly.

• Invoice Log and Dashboard - Manage the invoice log and dashboard to ensure all invoices are logged, issues categorized and metrics are accurately calculated.

• Invoice Analyst handbook - Update Invoice Analyst handbook’s content with current processes and policies.

Additional Information

The salary range for this full-time role is $165K - $185K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package.  Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

On-site presence and requirements may change depending on our client's needs

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.