Senior Administrative Associate
Austin, TXJobSeen 6 days agoSeen in employer's feed 6 days ago
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At a glance
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Job overview
The Senior Administrative Associate supports ERC purchasing, procurement, travel, payments, document and request management, accounting, website updates, inventory, scheduling, and project coordination. The role processes expenses, manages researcher and project documentation, supports audits and grant reporting, tracks training and project deadlines, and assists ERC staff and faculty with projects and administrative tasks.
Skills & qualifications
Skills
Full job description
Procurement, Purchasing, and Payments: Responsible for ERC purchasing, procurement, travel, and researcher access fee payments. Order and process Department-related expenses in a timely manner. Work with the Accountant to ensure accurate processing.Document and Request Management: Review, evaluate, and prepare incoming documents and ensure proper routing prepare transmittal documents, set up documents for signature complete file set-up and data entry create project status reports, and perform follow-up. Manage FERPA review requests. Manage proposal, extension, and amendment submissions, and researcher onboarding and project and researcher closeouts. Track and document data files each researcher is allowed to access. Routed researcher documents needing signatures through DocuSign. Troubleshoot strategies and challenging issues with researchers and projects. Support internal audits. Assist with administrative tasks and special projects as needed.Accounting: Manage folders on the share drive including the policy brief folder. Prepare documents related to travel and reimbursement for travel. Understands how to get things done through formal and informal channels. Work with COE HR with functions related to human resources.Website, Inventory and Audit Update documents on the ERC website and send to the IT Coordinator to update the website. Monitor website for accuracy. Keep track of annual downloads from the state agency websites. Provide all necessary/requested documentation for the yearly audit. Track ERC assets, including WORQ Space reports, computer equipment inventory, and computer replacement schedule. Coordinate annual inventory with the Senior Admin Manager and prepare the report for submission. Other related duties as assigned.Scheduling: Add researchers to the Google Calendar VM use. Keep track of training requirements and expiration, IRB dates, project expiration, and project extension. Track when payments need to be invoiced. Schedule FERPA reviews and by what date the reviews need to be completedProject Coordination: Assist in the coordination of ERC required grant reporting Assist with editing reports or grant proposals. Assist ERC staff and faculty by assisting with various projects. Other related duties as assigned.
How this job compares
Set against the 3,609 open Administrative Support jobs on Olive Jobs, counted October 27, 2026.
- Pay
- This postingNot listed
- Texas median$50–66K/yr35 salary ranges
- Texas median$18–23/hr60 hourly ranges
- Openings
- Olive Jobs lists 403 open Administrative Support jobs in Texas and 3,609 across the US. 2% of them nationwide are listed as remote or flexible.
- Hiring the most in Texas
- UNIVERSITY OF TEXAS AT AUSTIN (this employer)130 open
- Baylor Scott & White Health23 open
- UTMB Health18 open
- Experience
- Administrative Support postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (1,845 postings).
- Education
- 138 of the 3,609 open Administrative Support jobs (4%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on October 27, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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