SRS Research Administrator

College Station, TX

Full time

R-098297

Job Title

SRS Research Administrator

Agency

Texas A&M University

Department

Sponsored Research Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What We Do

• Support faculty members with project coordination, financial review and reporting.

• Interpret and effectively communicate sponsor guidelines to ensure compliance with all requirements.

• Budget preparation and compliance verification with sponsor regulations and Texas A&M University System Member policies.

• Coordinate and compile award documentations in collaboration with internal and external collaborators.

• Ensure accurate financial close outs of sponsored projects according to guidelines.

Who We Want

• Thrives in a fast-paced environment

• Delivers exceptional customer service in a high-volume setting

• Has strong attention to detail and organizational skills

• Excels at multitasking and managing changing priorities

• Communicates confidently and effectively with team members and stakeholders

• Thinks independently and proactively solves problems

• Works well in a collaborative and customer-focused team

What You Need to Know

Salary: Compensation will be commensurate to the selected hire’s experience.

Location: SRS offices are located in College, Station, Texas. On-site, hybrid, and remote possibilities will be considered on a case-by-case basis.

Qualifications

SRS Research Administrator I

Required Education and Experience

• Bachelor’s degree or any equivalent combination of education and experience

Responsibilities

• Manage a portfolio of sponsored research projects, serving as the primary point of contact for faculty, sponsors, and departmental administrators.

• Provide guidance on award administration, sponsor requirements, university policies, and federal and state regulations.

• Coordinate post-award activities, including budget revisions, compliance matters, funding modifications, principal investigator changes, and award extensions.

• Review and approve financial transactions to ensure compliance with sponsor and institutional requirements.

• Analyze and resolve complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.

• Monitor project budgets, cost-sharing commitments, reporting requirements, and overall award performance.

• Establish and maintain award records in research administration and financial systems, including budgets, billing requirements, compliance obligations, and reporting schedules.

• Prepare financial reports and provide information to researchers, departments, sponsors, and auditors as needed.

• Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

SRS Research Administrator II

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience

• Two years of administrative experience in a higher education or business environment

Responsibilities

• Serve as the primary point of contact for faculty, sponsors, and departmental administrators on complex sponsored research projects.

• Provide expert guidance on sponsor regulations, award terms, compliance requirements, and university policies governing sponsored programs.

• Coordinate complex post-award administrative and financial activities, including budget modifications, compliance matters, funding changes, principal investigator changes, and award extensions.

• Review and approve financial transactions and commitments to ensure compliance with sponsor and institutional requirements.

• Research and interpret complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.

• Monitor project financial performance, cost-sharing commitments, compliance requirements, and reporting obligations.

• Establish awards in research administration and financial systems, ensuring accurate setup of budgets, billing requirements, facilities and administrative rates, reporting schedules, and compliance obligations.

• Prepare and provide financial reporting and information for researchers, departments, sponsors, and auditors.

• Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

SRS Research Administrator III

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience

• Four years’ experience in administration in a university setting or business environment

Responsibilities

• Serve as the primary post-award contact for faculty, sponsors, and departmental staff, providing expert guidance on complex sponsored research projects and ensuring compliance with sponsor, federal, state, and institutional requirements.

• Manage the establishment and administration of sponsored project awards, including setup of financial and regulatory information within research administration and accounting systems.

• Monitor award activity and provide financial oversight, reviewing expenditures and commitments for compliance, interpreting regulations, addressing complex post-award issues, and preparing financial reports for stakeholders and auditors.

• Coordinate sponsor communications related to award modifications, including budget revisions, personnel changes, time extensions, additional funding requests, and compliance matters.

• Train and mentor junior project administration staff, providing guidance on complex post-award situations and contributing to process and policy improvements.

• Oversee the financial closeout of sponsored projects, ensuring all sponsor and institutional requirements are met.

Required Special Knowledge, Skills, and Abilities

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy.

• Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.

• Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.

• Ability to work independently and with minimal supervision.

• Knowledge of word processing and spreadsheet software.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications

• Bachelor’s degree in business administration or related field.

• Experience in sponsored research projects management and/or accounting.

• Experience within the A&M System or other university setting.

• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.

• Progressively responsible budgeting and/or project administration experience.

• Strong mathematical and comprehension skills.

• Advanced experience using Word, Excel, and FAMIS, and/or Maestro.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

• Automatically enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)

• Retirement

• Employee Discount Program (https://livingwell.tamu.edu/perksconnect)

• Flexible Spending Accounts

• University Holidays (https://www.tamus.edu/hr/holiday/)

• Legal Statements

• New Employee Onboarding (https://service.tamu.edu/TDClient/45/Portal/Requests/ServiceCatalog/Category/157/Recruiting-Welcoming-Onboarding)

• Prospective Employees

• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

• Training and Development

• USERRA (https://www.dol.gov/agencies/vets/programs/userra)

• Nondiscrimination Notice