Office Management Specialist

Overview

Shimmick Construction is seeing an experienced Office Management Specialist to support a project in San Jose, CA. This role will provide onsite day-to-day support to keep the project running smoothly.

Backed by over 100 years of expertise and driven by innovation and an entrepreneurial spirit, Shimmick is one of the most dynamic infrastructure builders in the industry. With market leadership in water resources, sustainable transportation, and complex electrical construction, we’re well-positioned to lead during a time of rapid change. As project delivery models, regulatory frameworks, supply chains, and technology continue to evolve, our ability to stay flexible and agile in our construction approach is essential to our success.

Responsibilities

The responsibilities of this position include, but are not limited to the following:

• Processing, coordination, and management of UnionPayroll for project(s).

• Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.

• Document Control for project through CMiC software.

• Provide support in accounting and project management modules in CMiC.

• Provide support for invoicing; pay applications; waivers.

• Coordination with subcontractors.

• Management of project insurance requirements with subcontractors and vendors.

• Process New Hires (Craft and Salaried) – Paperwork,training videos, drug testing.

• Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.

• Manage project office facilities.

• Stock and inventory control for office-related quipment and products.

• Coordinate Verizon and Sprint cell/radio use for project.

Qualifications

Minimum Requirements:

• Highschool diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Payroll experience.

• Construction site experience.

Additional Information:

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

• This position does not include sponsorship for United States work authorization.

• Relocation benefits are not available for this position.

The salary range for this position is between $32.00 - $36.00 per hour depending on experience and/or education.

Shimmick offers a comprehensive and competitive benefits package designed to support your health, well-being, and financial future. Employees can choose from multiple medical plans, including a $0 premium option, with dental, vision, and HSA options available. We provide 100% employer-paid life insurance, short-term and long-term disability coverage, and a 401(k) plan with a company match. Our paid time off program includes paid holidays, and Volunteer Time Off in addition to PTO days. Additional benefits include flexible spending accounts, and voluntary coverages such as pet insurance, legal, and identity theft protection.

NOTICE TO THIRD PARTY AGENCIES:

Please note that Shimmick does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Shimmick will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Shimmick.

AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Job Locations US-CA-San Jose

ID 2026-3052

Category Administrative/Clerical

Type Full Time