Administrative / Office Assistant
Miami, FLFull-timePosted 8mo agoSeen in employer's feed 1w ago
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Job overview
Arquitectonica is hiring an Administrative / Office Assistant. Arquitectonica, an award-winning architecture and planning firm with over 500 employees across nine offices, is seeking an Administrative Assistant for its Miami office. The role involves managing calendars, prioritizing communications, assisting with project production, and providing general support to visitors. The ideal candidate will have a minimum of three years of administrative support experience, preferably in the A/E industry, and possess strong communication and organizational skills.
Key focus areas include Manages and maintains the PM’s calendar and all scheduling in real-time preventing conflicts, Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes, and Help manage the day to day production on specific projects to help team meet deadlines accurately.
Successful candidates bring High School Diploma, Administrative Support 3+ Years, and Authorization to Work in US. Important skills include Microsoft Office, Microsoft Word, Excel, Calendar Management, Email Prioritization, and Phone Call Prioritization. Preferred (not required): Bluebeam Revu, Adobe, SharePoint, and GoToMeetings.
Skills & qualifications
Skills
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Full job description
Company Description
Arquitectonica is an award-winning, design-focused architecture and planning firm with a worldwide practice of 500+ employees located in nine offices. Our Miami Office is seeking an Administrative Assistant with a minimum of 3 years’ experience to join our team.
Roles and Responsibilities:
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Manages and maintains the PM’s calendar and all scheduling in real-time preventing conflicts
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Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes
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Help manage the day to day production on specific projects to help team meet deadlines accurately
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Effectively filtering and coordinating internal and external requests
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Provide general support to visitors
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Develop and maintain a filing system, typing, copying, scanning, binding, etc.
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Maintain contact lists
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Handle confidential information with absolute discretion
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Reception support during breaks, days off or sick days. Daily schedule is from 9 AM - 6 PM.
Minimum Requirements:
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High School Diploma or equivalency
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Minimum three years of administrative support experience preferably in the A/E industry.
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Candidate must have excellent written and verbal communication skills and possess a strong desire to excel in a fast paced, challenging and client-focused environment.
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Strong organizational skills
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Ability to interact with senior management, external client organizations and vendors on a professional level.
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Must be proficient in Microsoft Office (Word, Excel); Bluebeam Revu and Adobe knowledge a plus
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Experience in various technology platforms such as SharePoint, GoToMeetings or Zoom
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Bilingual - English & Spanish is preferred
Employee Benefits & Perks:
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401K
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Flexible paid vacation
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Parking included
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
Arquitectonica International Corporation is an equal opportunity employer committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. DFWP.
Arquitectonica International Corporation is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability.
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.
No Third Party Agencies or Submissions Will Be Accepted.
Successful applicants must be able to demonstrate authorization to work in the United States upon hire.
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How this job compares
Set against the 1,866 open Administrative Assistant jobs on Olive Jobs, counted November 3, 2026.
- Pay
- This postingNot listed
- US median$50–65K/yr220 salary ranges
- Florida median$16–19/hr27 hourly ranges
- Openings
- Olive Jobs lists 111 open Administrative Assistant jobs in Florida and 1,866 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Florida
- University of Miami23 open
- Harmony United Psychiatric Care13 open
- Aspen Dental5 open
- Experience
- This posting asks for at least 3 years of experience; Administrative Assistant postings that state a minimum ask for 2 years at the median (910 postings).
- Education
- This posting asks for a high school diploma; 1,000 of the 1,866 open Administrative Assistant jobs (54%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 3, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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