Administrative Assistant 1, Full-time, Permanent
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At a glance
Job overview
Empire State University is hiring an Administrative Assistant 1, Full-time, Permanent. The Office of the Registrar at Empire State University seeks an Administrative Assistant 1 to provide office support and clerical work, handling transcript requests, study form processes, ticket management, and delivering excellent customer service to students, visitors, and staff.
Key focus areas include Process and manage requests for university transcripts, Manage repeat study form process, and Create, review, respond to and assign Team Dynamix tickets.
Important skills include Email, Word Processing, Customer Service, Business Writing, Office Administration, and Team Dynamix.
Skills & qualifications
Skills
Qualifications
Full job description
Location: Saratoga Springs, NY Category: Classified Job Type: Full-time Posted On: Tue Aug 11 2026 Job Description:
The Office of the Registrar is seeking an Administrative Assistant 1 to perform office support and clerical work.
In order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to:
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Accurately process and manage requests for university transcripts
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Manage repeat study form process
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Create, review, respond and/or assign Team Dynamix tickets
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Provide excellent customer service, including telephone, e-mail or in person inquiries
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Actively participate in university activities
Job Requirements:
Minimum Qualifications:
Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1.
OR
Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant Trainee 1.
OR
For Administrative Assistant Trainee 1 or 2: one year of permanent service in a title eligible for transfer under Section 70.1 of Civil Service Law.
For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm
NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Work Hours: Monday - Friday - 8:30am - 5:00pm
Work Address: 113 West Avenue, Saratoga Springs, NY
Additional Information:
Salary: SG-11 $47,695
Empire State University is an Equal Opportunity Employer.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT http://www.sunyempire.edu/safety-security (http://www.esc.edu/safety-security)
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