Accounting Project Coordinator

Job Description

Job Description

Insight Global’s client is seeking a Project Accounting Coordinator to support its Design and Construction organization. This individual will help maintain accurate and up-to-date financial information across multiple projects by tracking project costs, invoices, purchase orders, vendor payments, and related project documentation.

This position sits between project coordination and accounting. The individual will not be responsible for traditional accounting functions such as general ledger accounting, debits/credits, or owning financial forecasting. Instead, they will ensure project financial information is organized, current, and readily available for leadership to use in budgeting and forecasting.

Day-to-Day Responsibilities

Track and maintain current costs across active projects Run and update project cost reports Monitor actual project costs and open purchase orders Create and maintain purchase orders based on approved project/vendor information Review, code, process, and track invoices Help ensure invoices are entered and moving through the payment process Review upcoming vendor payments and identify missing invoices or payment issues Follow up with internal accounting teams regarding invoices that need to be processed Research unpaid or aging vendor invoices and help resolve discrepancies Track costs coming from multiple vendors, including construction contractors and material suppliers Maintain accurate project information so leadership can understand current budget position Provide reliable project-cost information that feeds into higher-level forecasting and financial decisions Coordinate closely with construction/project management and accounting teams Support general administrative and financial coordination across the Design & Construction department

Skills and Requirements

Must-Have Qualifications

1+ years of relevant project accounting, general accounting, AP, project coordination, or similar experience Experience working with invoices, including invoice tracking, coding, or processing Experience with or an understanding of purchase orders Ability to track costs and maintain accurate project financial information Strong organizational skills and ability to manage multiple projects, invoices, vendors, and priorities at once Comfort working between accounting/finance and project/construction teams Strong communication and follow-up skills Preferred Qualifications

Construction, commercial construction, or residential construction experience Previous project coordinator or construction coordinator experience Oracle experience Experience supporting capital projects or remodel/construction projects

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].