Staff Analyst

POSITION OVERVIEW

Applications accepted from: All Persons Interested

Department: Finance Division: Financial Reporting & Operations Section: Accounting and Financial Reporting Reporting Location: 611 Walker St, 10th floor Workdays & Hours: M-F, 8am - 5pm*

• Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Serve as primary support to management in the Accounts Payable (AP) group of Financial Reporting & Operations Division.

• Support and assist the Senior Division Manager (SDM) in the co-ordination and review of procedures with regards to accounts payable.
• Support and assist the Senior Division Manager (SDM) in the implementation of SAP Ariba invoice process and any other new processes.
• Provide Citywide SAP training for AP Module and perform/authorize access review.
• Serve as a liaison for external and internal audits on AP related items.
• Prepare weekly, monthly, and yearly AP reports.
• Maintain AP shared mailboxes (archive, add, remove users etc.) and AP logs.
• Manage the Ariba mailbox and handle invoicing issues after post-go live for all departments.
• Create and maintain different AP templates, i.e., reconciliations and communications to departments.
• Train new employees related to FIN-AP Business process.
• Provide recommendations by analyzing and interpreting financial data (i.e., budgets, general ledgers, accounting documents etc.) and making comparative analyses, studying proposed changes in methods.
• Work with Senior Division Manager on developing and updating AP training manual and processes.
• Develop and/or update internal flow processes for centralized departments processes, for example Electricity, Natural Gas, Telecom.
• Increase productivity by streamlining accounting processes and coordinating information requirements.
• Performs other duties as requested by division and department management.

WORKING CONDITIONS This position is physically comfortable with discretion of walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS Requires a Bachelor’s degree in Business Administration, Public Administration or a field directly related to the type of work being performed. Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year – for year basis.

EXPERIENCE REQUIREMENTS Three years of professional administrative, financial or analytical experience related to the type of work being performed are required. Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS None

PREFERENCES

Work requires a comprehensive, practical knowledge of Accounts Payable with use of analytical judgement and decision-making abilities. Good organizational, verbal and written communication skills and ability to work effectively with all levels of management. Advanced skills in the use of Microsoft Excel, PowerPoint, Access and similar reporting tools.

Ability to work in team environment. High attention to detail and strong analytical and problem-solving skills. Ability to apply specific guidelines, internal controls and methodologies. Ability to analyze and/or maintain large quantities of financial data. Ability to work independently under strict time deadlines. Ability to organize heavy workloads and prioritize multiple responsibilities.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION: No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 26

APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6020.

If you need special services or accommodations 832-393-6020 (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.