Proposal Coordinator

Description We are looking for a Proposal Coordinator to support the preparation of high-quality submission materials for a Contract position. This role focuses on organizing proposal content, coordinating response development, and ensuring final deliverables are accurate, complete, and submitted on time. The ideal candidate brings strong writing and formatting skills, along with experience using Adobe InDesign and Adobe Illustrator to produce high-quality proposal documents.

Responsibilities:

• Coordinate the development of proposal packages from kickoff through final delivery, keeping timelines and contributors aligned.

• Draft, edit, and refine response content to create clear, persuasive, and well-structured proposal documents.

• Organize source materials and maintain version control to ensure accuracy throughout the proposal process.

• Format and assemble submission documents using Adobe InDesign and Adobe Illustrator to meet branding and client requirements.

• Collaborate with subject matter experts and internal stakeholders to gather information and incorporate feedback efficiently.

• Review completed proposals for consistency, completeness, grammar, and compliance before submission.

• Support the production of final proposal files, ensuring all components are correctly compiled and ready for delivery. Requirements • At least 3 years of experience supporting proposal coordination, proposal writing, or related response development work.

• Demonstrated ability to develop proposal content and manage multiple deadlines in a fast-paced environment.

• Strong writing, editing, and proofreading skills with close attention to detail.

• Proficiency with Adobe InDesign and Adobe Illustrator for document preparation and visual formatting.

• Experience preparing proposal responses and assembling final submission materials.

• Ability to collaborate effectively with cross-functional teams and incorporate input from multiple contributors.

• Strong organizational skills and the ability to track priorities across several active projects. Innovation starts with people.®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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