Administrative Specialist II

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2614417 Administrative Specialist II Posting Number: SP005457P Division/College: College of Engineering Department: College of Engineering Admin Location: Moscow Posting Context Statement: The College of Engineering seeks a highly organized and customer-focused professional to serve as a key administrative coordinator in the Micron Student Center. This position supports the college's academic, student services, and operational functions by coordinating academic processes, managing advising and scholarship activities, and serving as a primary point of contact for students, faculty, staff, and visitors. The successful candidate will work collaboratively across departments, maintain multiple systems and records, support the Associate Dean and college initiatives, and help ensure a welcoming, professional, and student-centered environment while contributing to the efficient operation of the college. Position Overview: The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include: - Compose, proofread, edit and distribute a variety of business documents and routine reports - Maintain schedules and event calendars - Coordinate logistics for regular travel and meetings - Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data - Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management - Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals - Manage inventory - Other duties as assigned Required Experience: - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service - Using computer software and applications for word processing, spreadsheets, email and internet research - Balancing a workload of assigned tasks to meet multiple deadlines Required Education: - High School Diploma or equivalent Required Other: - None Additional Preferred: - Bachelor's Degree in business, finance or a related field - Experience in providing excellent customer service - Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks - Interpreting, applying, and explaining complex information such as regulations, policies or services - Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes - Proclivity for identifying and implementing process efficiency improvements - Ability to work effectively and cooperatively with multiple units and departments - Providing pro active, strategic and detail-oriented approaches with a strong commitment to quality - Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements - Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials - Experience collecting and compiling data Physical Requirements & Working Conditions: - None Degree Requirement: Listed degree qualification is required at time of hire FLSA Status: Non-Exempt Employee Category: Classified Pay Range: $18.79 per hour or higher commensurate with experience Type of Appointment: Fiscal Year FTE: 1.0 Full Time/Part Time: Full Time Funding: A visa sponsorship is available for the position listed in this vacancy: No Posting Date: 09/22/2026 Closing Date: Open Until Filled: Yes Special Instructions to Applicants: Applications received by October 6, 2026 will receive first consideration. Applicant Resources: