Document Control Senior

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Job Description:

Parsons is seeking an experienced Document Controls Specialist, Lead Grade 2 to support document and records management for a major program and construction management team delivering a large, complex industrial infrastructure project.

Reporting to the Document Control/PMIS Manager, this position will process, track, distribute, retrieve, and retain project documentation throughout design, procurement, construction, commissioning, and closeout. The selected candidate will help ensure that project records remain accurate, current, secure, traceable, and accessible to authorized users.

This position is based near Little Rock, Arkansas and is part of a 4–5 year contract. During the first year, remote work is permitted. After the first year, the selected candidate will be required to either reside within commuting distance of Little Rock, AR or be willing to relocate to the area.

Periodic travel and coordination with program personnel, Client representatives, contractors, consultants, suppliers, and on-site personnel may be required.

What You'll Be Doing:

• Receive, register, process, route, distribute, track, file, retrieve, and archive project documents in accordance with approved procedures.

• Support controlled workflows for drawings, specifications, calculations, reports, correspondence, transmittals, submittals, requests for information, changes, inspection records, and commissioning documents.

• Verify that incoming documents are complete, legible, correctly identified, and submitted using the required format and workflow.

• Assign or verify document numbers, titles, disciplines, document types, revisions, status codes, file names, and required metadata.

• Maintain document registers, correspondence logs, transmittal records, distribution lists, review-status reports, and action trackers.

• Route documents to appropriate reviewers and monitor comments, approvals, response dates, revisions, and required resubmissions.

• Follow up with responsible personnel regarding overdue reviews, missing information, incomplete records, and outstanding deliverables.

• Prepare and issue authorized transmittals to the Client, contractors, consultants, suppliers, and other approved recipients.

• Ensure authorized personnel have access to current, approved documents and that obsolete or superseded information is removed from active use.

• Perform document and metadata quality checks and coordinate correction of missing, duplicated, misclassified, incorrectly revised, or improperly distributed records.

• Maintain electronic and physical files in accordance with approved filing structures, access controls, security requirements, and retention procedures.

• Support document workflows, permissions, notifications, reports, and repositories within the PMIS or electronic document-management system.

• Coordinate with engineering, construction management, project controls, procurement, quality, safety, and commissioning personnel to maintain complete project records.

• Respond to document searches, status inquiries, audit requests, and authorized records-retrieval needs.

• Protect confidential, proprietary, procurement-sensitive, security-controlled, and business-sensitive information.

• Support document-control orientation and provide procedural guidance to employees, contractors, consultants, suppliers, and other authorized users.

• Assist with phased turnover and closeout by reviewing final records for completeness, approval status, indexing, metadata, and required file format.

• Perform other responsibilities associated with this position as may be appropriate.

• Work remotely during the first year, with the expectation of residing within commuting distance of Little Rock, Arkansas, or relocating to the area thereafter.

• Support periodic travel and coordination with program personnel, Client representatives, contractors, consultants, suppliers, and on-site personnel.

What Required Skills You'll Bring:

• High school diploma and at least eight years of relevant experience.

• Experience processing drawings, specifications, correspondence, submittals, requests for information, transmittals, revisions, and final records.

• Working knowledge of document-control, records-management, revision-control, and information-governance practices.

• Ability to process high volumes of project documentation accurately and within required deadlines.

• Strong understanding of document numbering, naming conventions, metadata, revisions, status codes, review workflows, and distribution controls.

• Strong attention to detail and commitment to maintaining accurate, secure, traceable, retrievable, and auditable records.

• Proficiency with electronic document-management and PMIS platforms.

• Proficiency with Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat.

• Strong organizational, time-management, follow-up, customer-service, and interpersonal skills.

• Excellent written and verbal communication skills.

• Ability to manage competing priorities and collaborate effectively within a multidisciplinary and matrixed organization.

• Demonstrated integrity, accountability, discretion, and commitment to information quality.

What Desired Skills You'll Bring:

• Associate’s degree and at least four years of relevant document-control or records-management experience.

• Experience supporting document control on a large engineering, construction, industrial, infrastructure, or government project.

• Experience using a PMIS, electronic document-management system, or common data environment.

• Experience with Kahua, Procore, Autodesk Construction Cloud, Oracle Aconex, Unifier, SharePoint, or similar platforms.

• Certified Document Controller certification.

• Records-management training or a relevant PMIS or document-management platform certification.

• Experience supporting design, procurement, construction, commissioning, project turnover, and closeout.

• Experience providing document-control orientation, procedural guidance, and customer support to project stakeholders.

Security Clearance Requirement:

None

This position is part of our Federal Solutions team.

The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.

Salary Range: $42.50 - $74.38

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .

About Us

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.