McWane Ductile Ohio - Poles Quote & Order Management Coordinator

Company Description McWane is an equal employment opportunity employer committed to providing equal employment opportunity in all employment practices. McWane will not discriminate against any applicant for employment because of their race, color, religion, sex, national origin, age, disability, veteran or service member status, marital status, citizenship status or any other category protected by federal, state, or local law. Physical Demands: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is usually required to sit. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance and stoop, kneel, crouch. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and peripheral vision. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles and outside weather conditions. The noise level in the work environment is usually moderate., Job Description Summary: The Poles Quote & Order Management Coordinator is responsible for managing customer projects from the quotation stage through final order completion. This position serves as a critical link between customers, sales, engineering, production, scheduling, shipping, and accounting to ensure all project requirements are accurately quoted, entered, manufactured, and delivered. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects simultaneously while maintaining a high degree of accuracy. This individual will review engineering specifications, prepare and validate quotations, verify order requirements, communicate discrepancies, and monitor projects throughout the order lifecycle to ensure customer expectations are met. Essential Duties and Responsibilities: Include those listed below. Other duties may be assigned. This position is a full time (minimum 40 hours per week) on-site position. Quotation Management - Analyze engineering specifications, drawings, and project documentation to develop accurate and complete customer quotations. - Review customer requirements and ensure all project specifications are properly captured in the quotation. - Prepare cost estimates and pricing proposals that align with customer requirements and company standards. - Maintain accurate records of all quotations and revisions. Order Verification & Management - Review approved project drawings and customer purchase orders to verify consistency with the original quotation. - Ensure products, quantities, configurations, pricing, delivery requirements, and special instructions match approved specifications. - Identify discrepancies between quoted products, approved drawings, and customer purchase orders. - Requote projects when specification or drawing changes occur. - Communicate pricing and specification differences to customers in a clear and professional manner. - Enter and maintain accurate sales orders within company systems. Project Coordination Track projects from quotation through order completion and delivery. Monitor project milestones and proactively identify potential issues or delays. Coordinate with production, shipping, scheduling, engineering, accounting, and sales teams to ensure