Property Records Specialist

Department: Property Records, Taxation & Elections

Location: Meeker County Government Center

Salary: Starting Pay: $25.75

Open Date: 9/24/2026

Description:

Starting Pay: $25.75

Position will stay open until filled.

Submit cover letter and resume with online application.

Job Description

In addition to all duties of the Administrative Technician, the fourth level of the Administrative Support Series is responsible for providing various administrative support duties using technical knowledge of work areas.

Responsibilities may include preparing and providing specific technical information to internal and external customers; maintaining and manipulating databases; creating original documents for the departmental website; preparing and modifying routine and non-routine reports; providing information to the public regarding legal procedures; and explaining department policies, procedures and regulations.

Job Responsibilities

ESSENTIAL DUTIES:

Maintain and process parcel ownership documents; assist submitters or taxpayers in verifying documents to be recorded, ensure they are complete with correct legal descriptions and ownership details before accepting.

Prep, review and index paper and e-record documents. Coordinate departmental operations related to recording, maintenance and updating permanent public records detailing transactions involving real estate, tax liens, releases; assist with maintenance and updates for record management system and retrieval of records.

Utilize deeds, surveys and legal documents to transfer and update taxpayer property ownership and addresses within the tax program. Maintain management of special assessments including ditch, reconcile collections and provide annual reporting in compliance with applicable statutes and procedures.

Assist with delinquent tax procedures, confession payments, and forfeiture of property; mailing notices in compliance with applicable statutes, laws and policies.

Assist with election management and administration including obtaining affidavits of candidacy, training judges, preparing ballots, testing equipment, administering absentee voting, election results, and updating voter registration records in compliance with election laws and related procedures.

Coordinate with the public and other internal and external staff, departments, and agencies to provide department-specific technical information; respond to in-person and telephone inquiries, and other related data requests.

Calculate state deed tax, mortgage registration tax, recording fees, assessment collections and perform recording audits, daily and monthly reconciliation of monies received and paid for the department.

Assist with passport applications and perform duties as an acceptance agent including verifying applicant photograph, identification documents, fees submitted and ensure form is complete; provide secure storage, complete transmittal form, ensure prompt mailing; follow-up on traceable mail delivery and document retention as outlined by U.S. Passport Guide.

Greet, assists and perform related office and customer support duties as assigned.

Performs other duties of a similar nature or level.

Education and/or Experience

TRAINING AND EXPERIENCE REQUIREMENTS:

Associate's degree or two-year technical certificate, and three years administrative support or related experience.

KNOWLEDGE REQUIREMENTS:

• Knowledge of real estate – property legal descriptions and documents needed for ownership transfers;

• Principles and practices in assigned area of responsibility;

• Departmental functions, policies, and procedures;

• Report preparation and presentation techniques;

• Filing and recordkeeping principles;

• Modern office procedures, methods, technology and equipment;

• Computers and related software applications.

• Applicable federal, state and local laws, codes, regulations based on task.

• Customer service principles.

• Specialized equipment relevant to area of assignment.

SKILL REQUIREMENTS:

• Processing information utilizing established procedures;

• Preparing correspondence, memos, and other related information;

• Assembling and organizing data and information;

• Providing customer service and respond to information requests;

• Perform accounting duties as assigned;

• Maintain public records in accordance with applicable policies and procedures;

• Interpreting and applying applicable laws, codes, regulations and standards;

• Utilize computers, modern office equipment, and relevant software applications;

• Utilize communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

PHYSICAL REQUIREMENTS:

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Additional Information

2026 Salary Information

GRADE LEVEL: 0B23

Starting Pay: $25.75

Hourly Salary Range: $25.75 - $34.60

Part Time positions accrue sick time based on a pro-rated amount.

Schedule may vary, Monday - Friday, 24 hours per week.

10:00am - 2:00pm

Application Special Instructions

Submit cover letter and resume with online application.

Meeker County is an Equal Opportunity Employer

Exempt : No

Type : PT Employee

Department : Property Records, Taxation & Elections

Location : 4