Supervisory General Supply Specialist

Summary

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Personal Property Management division of the Office of Contracting and Personal Property Management (OCon & PPM). OCon & PPM is responsible for the overall planning, management and execution of SI's contracting, acquisition and procurement, privacy, personal property and travel programs.

Duties

The Supervisory General Supply Specialist oversees central receiving and warehouse operations, directs the distribution, storage, and inventory management of personal property, and coordinates the physical movement of excess property across Smithsonian Institution facilities in the Washington, DC area. In this position, you will: Supervise and direct warehouse personnel engaged in warehouse operations for receiving, storage, shipping, deliveries, and the disposal of excess property. Manage the overall safety, efficiency, and effectiveness of warehouse operations, and evaluate warehouse capacity and space utilization to support the SI's excess property management and disposal functions. Manage the Enterprise Resource Planning (ERP) property management database for asset receipt activities at the OCon & PPM warehouse. Maintains personal property records, spreadsheets, and tracking logs used to document key property management functions, including asset receipt, tagging, distribution, supply issuance, and property disposal. Serve as Contracting Officer Representative for multiple service and support contracts. Serve as the Accountable Property Officer for the OCon & PPM warehouse. Incumbent will be the primary point of contact and senior official for the management and support of the personal property management program for the OCon & PPM warehouse. Serve as the Alternate National Utilization Officer (NUO) for the Smithsonian Institution, assisting in the administration and oversight of the SI reutilization program. Oversees the Personal Property Management System (PPMS), ensuring user compliance with program policies and procedures. Requirements

Conditions of Employment Requires a standard driver's license. Requires ability to walk and stand throughout the workday. Requires the ability to lift and carry objects up to 30 lbs. Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-11 level in the Federal Service. For this position, specialized experience is defined as (1) leading or supervising warehouse operations involving the receiving, storage, shipment, delivery, and disposal of supplies, equipment, and property; and (2) providing guidance and expertise on personal and real property disposal, warehouse operations, and Federal Management Regulations. Must have served as a National Utilization Officer (NUO) or an Alternate National Utilization Officer. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

How You Will Be Evaluated

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria: Ability to supervise warehouse staff involved in the receipt, storage, shipping, delivery, and disposal of excess supplies, equipment, and/or property. Ability to oversee warehouse operations, inventory management, space utilization assessments, and the preparation of related reports. Knowledge of ERP-based receiving processes, including data entry and verification of received quantities and item condition. Knowledge of the Federal Acquisition Regulation (FAR), contract administration, performance monitoring, invoice review, and contractor oversight. Knowledge of federal property regulations, inventory management, accountability, and audit compliance. Knowledge of Federal Management Regulation. Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. You may preview questions for this vacancy. Benefits

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at https://www.si.edu/OHR/benefits for a complete description. Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.asp Leave - http://www.opm.gov/oca/leave/index.asp Life Insurance - http://www.opm.gov/insure/life/index.asp Long Term Care Insurance - http://www.ltcfeds.com Retirement Program - https://www.opm.gov/retirement-services/ Other Information

This position is not included in the bargaining unit. Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.