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Operations Coordinator

Stanford University

Stanford, CA · HybridJobSeen 1w agoSeen in employer's feed today

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At a glance

Compensation
No compensation found
Location
Stanford, CAHybrid
Work Authorization
Not specified

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Job overview

Stanford Medicine’s Office of the Senior Associate Dean of Research seeks an Operations Coordinator to provide administrative and operational support across multiple units. The role coordinates onboarding and offboarding, equipment and inventory, purchasing and financial transactions, facilities, events, scheduling, communications, and educational program support. It is based in Stanford’s Research Park, with an option for a telecommuting or hybrid schedule subject to operational needs.

Skills & qualifications

RequiredNice to have

Skills

Administrative SupportOperational SupportOrganizationPrioritizationDeadline ManagementProject CoordinationAdministrative OperationsEvent CoordinationMeeting CoordinationPurchasingFinancial TransactionsEquipment and Inventory ManagementFacilities CoordinationOnboarding and OffboardingIssue ResolutionEscalation Judgment

Qualifications

Bachelor's DegreeAdministrative and Operational Support ExperienceAcademic, Healthcare, or Research Setting Experience

Full job description

Job Description

The Office of the Senior Associate Dean of Research (SADR) at Stanford Medicine is seeking an Operations Coordinator (Administrative Associate 2) to provide administrative and operational support across multiple units. This position serves as a shared departmental resource and coordinates a variety of functions that support the day-to-day operations of SADR.

The Operations Coordinator will support department-wide activities including operational onboarding and offboarding, equipment and inventory management, purchasing and financial transactions, facilities and space coordination, event logistics, scheduling, communications, and educational program support. The position will work closely with staff across SADR and serve as a key point of contact for routine administrative and operational needs.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. The successful candidate will demonstrate strong follow-through, sound judgment, excellent customer service, and the ability to work collaboratively with a wide range of internal and external partners.

This position is based in Stanford’s Research Park and has the option of a telecommuting/hybrid schedule subject to operational needs.

DESIRED QUALIFICATIONS:

  • Bachelor’s degree preferred.

  • Experience providing administrative and operational support in an academic, healthcare, or research setting.

  • Ability to independently organize and prioritize multiple assignments, manage competing deadlines, and follow projects and administrative processes through to completion.

  • Experience coordinating a range of administrative operations, including events and meetings, purchasing and financial transactions, equipment and inventory, facilities, and onboarding/offboarding logistics.

  • Ability to independently resolve routine administrative issues and appropriately escalate complex matters.

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