Court Case Manager 2 (41-3390) Seward

The Alaska Court System (ACS) is recruiting for a Court Case Manager 2 (Range 12) at the Seward District Court. This position offers the opportunity to support court operations through case processing, courtroom services, and public assistance while working with a diverse range of legal case types. The incumbent will be trained as an in-court clerk and may assist with special projects and provide backup support across court operations.

• Employees transferring from another State of Alaska agency may receive consideration for advance step placement. *Personnel rules will be applied to determine step placement for the successful internal candidate.

This position serves as a primary point of contact for the public and plays a key role in ensuring the efficient operation of the court. The incumbent provides courteous customer service by assisting court users, attorneys, partner agencies, and court staff in person, by phone, and in writing. Responsibilities include answering procedural questions without providing legal advice, processing a wide variety of court filings, maintaining case records, entering data into the court's case management system, scheduling hearings, preparing notices and court documents, and ensuring compliance with court policies, procedures, and case management standards. The position also performs a variety of administrative, financial, and records management functions. Duties include processing payments and receipts, balancing daily cash transactions, preparing accounting reports and deposits, managing writs of execution and garnishments, processing collections, fulfilling records requests, preparing certified copies, maintaining court forms and legal reference materials, processing mail, and preparing files for archiving. The incumbent also administers jury operations by qualifying jurors, maintaining jury records, coordinating jury logistics, and assisting with jury administration throughout the trial process. In addition, the incumbent serves as an in-court clerk during hearings and trials, supporting judicial officers by preparing courtrooms, operating recording equipment, maintaining accurate records of proceedings, administering oaths, managing exhibits, documenting hearings, and processing all related court documents. This position requires the ability to work accurately in a fast-paced environment, maintain strict confidentiality, provide backup support across multiple court functions, and adapt to changing operational needs while consistently delivering professional customer service.

Because this position includes significant in-court responsibilities, applicants are required to submit a valid keyboarding certificate demonstrating a minimum typing speed of 40 net words per minute (WPM).

The Work Hours Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs. Enjoy peace of mind and long-term security while serving your community. See http://doa.alaska.gov/drb/index.html for additional information.

For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts The Alaska Court System is an EEO employer and proudly promotes diversity. Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer. OR Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution. OR A bachelor's degree from an accredited college.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
• Post-secondary transcripts, if using education to meet minimum qualifications.
• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

KEYBOARDING CERTIFICATION REQUIRED Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices. LEGAL EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas. WORK EXPERIENCE If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying. SELECTION PROCEDURE Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor. MULTIPLE VACANCIES NOTICE This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEW To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information. Contact Title: Recruitment E-Mail: [email protected] Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501 Phone Number: (907) 264-8242