Legal Assistant

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2628274 SHOSHONE COUNTY Job Description Job Title: LEGAL ASSISTANT Department: Prosecuting Attorneys Office Elected Official: Prosecuting Attorney Reports To: Office Manager and Prosecuting Attorney FLSA Status: Non-Exempt SUMMARY: Under general supervision, this position performs advanced administrative and support services to the Prosecuting Attorney and deputy prosecuting attorneys, if any; develops and maintains office procedures, systems and workflow. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are representative of the duties of the position when fully functioning. They are not intended to represent the entire functional capacity of the position at the task level. LEGAL ASSISTANT FUNCTIONS: The legal assistant handles the complex and voluminous administrative caseload of the Prosecuting Attorney which may consist of any combination of felony, misdemeanor, infraction, juvenile, child protective, civil, and/or appellate cases. He/she screens incoming calls and acts as a liaison between attorney and client, knowing when he/she can assist the client (i.e., progression of case, general questions) and when the matter requires attorney attention. They are responsible for scheduling appointments, coordinating meetings, entering and maintaining client records, attorney calendars, and case management systems, as well as coordinating attorney and court calendars. As a main component of the position, the legal assistant will be required to compose legal documents from general instruction for attorneys; therefore, they must have a thorough understanding of legal terminology and format, be able to independently draft/compose documents and correspondences for the attorneys review and approval. This requires excellent writing skills, which includes demonstrating comprehensive knowledge of English language, punctuation, and spelling. Legal assistants must know and be able to adhere to general office practices, procedures, and machines while ensuring that all documents under his/her control leaving the office are of high quality and professional appearance. This position requires the individual to independently procure records, documents, etc., review records for completeness of file and demonstrate proficiency in utilization of Odyssey/Icourts e-filing program, case management software, etc. Additionally, legal assistants will exercise independent judgment based upon comprehensive knowledge of individual cases while understanding and applying applicable court rules and policies, legal citation, and formatting. With technology evolving and large amounts of discovery material stored in electronic formats, proficient skills in transcribing, scanning, copying and creating electronic records are needed to be successful in this position. The legal assistant maintains necessary client documents and work product. Cases within the Prosecuting Attorneys Office are generally not open to the public and therefore the legal assistant will be required to adhere to policies of confidentiality. A legal assistant will need to prioritize workflow, demonstrate accuracy and pay close attention to detail in order to be successful in the fast-paced environment of a legal office. Demonstrating loyalty, strict confidentiality, and the ability to work independently in the absence of specific instructions, are all necessary attributes of a successful legal assistant. The court dockets not only deal with defendants who are members of the public, but constituents and victims who are invested in particular cases, therefore a legal assistant must tactfully deal with various individuals under stressful conditions. In addition, the Legal Assistant may be responsible for compliance with ensuring victims rights notification requirements are met through communication with crime victims, providing access to crime victims compensation program applications, as well as an understanding and ability to utilize VINE information services for applicable cases. Legal assistants will perform these duties and responsibilities during scheduled work hours, shift differential, weekends and holidays or after-hours where specifically requested by the Prosecuting Attorney. Non-exempt staff may be required or requested to work overtime. CONFIDENTIALITY: The person in this position is authorized access to such private information as a condition of employment to the extent necessary to perform their duties. As an employee of the county, employees are required to protect against unauthorized access to such information, ensure the security and privacy of such information, and disclose any anticipated threats or hazards to such information. Employees must be very careful not to release this information to the public or to other individuals, including but not limited to county employees who have not been authorized or who do not have a legitimate organizational, departmental, or business ne