Office Assistant Part time 20 hours per week - Medical Services

Part-time

Seven Counties

Louisville, KYPart-time$7.25/hrSeen 3 days agoSeen in employer's feed 3 days ago

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At a glance

Compensation

$7.25/hr

Location

Louisville, KY

Schedule

Part-time

Work Authorization

Not specified

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Job overview

The Office Assistant provides administrative support by managing contracts, processing invoices, handling medical record requests, and liaising with vendors. Responsibilities include fax review, H1-B visa assistance, office issue resolution, and maintaining supplier relationships, all while utilizing Microsoft Office Suite and strong organizational and communication skills.

Skills & qualifications

RequiredNice to have

Skills

Microsoft Office SuiteContract KnowledgeSecretarial SkillsOrganizational SkillsTime ManagementOral CommunicationWritten CommunicationInterpersonal Skills

Qualifications

High School Diploma/GED3-4 Years Administrative ExperienceSome Education Beyond High SchoolExperience With Contract Knowledge

Full job description

Experience Required

3 - 4 years

Minimum Education Required

High School Diploma/G.E.D.

Compensation

$7.25 / hourly

Hours Per Week

Number Of Positions

Work Schedule and Shift Requirements

First (Day)

Job Description

Job Description:

ESSENTIAL JOB FUNCTIONS

Maintains contract's - creating, editing and renewing in contracting tracking system

Liaison between Seven Counties and vendor

Process invoices and follow up as needed.

Files and maintains variety of correspondence, records, reports, and other documents including request for medical records and routing accordingly.

Review incoming faxes and delegate appropriately.

Help with processing the H1-B Visas (every 3 years)

Resolve office-related malfunctions and respond to requests or issues.

Maintain trusting relationships with suppliers and colleagues.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.

EDUCATION

HS/GED required. Some education beyond high school preferred.

EXPERIENCE

Three to four years' administrative experience using basic secretarial skills.

Experience with contract knowledge preferred.

Advanced knowledge of Microsoft Office Suite.

Thorough understanding of office management procedures.

Excellent organizational and time management skills.

Good oral and written communication skills.

Good interpersonal skills.

PHYSICAL DEMANDS

Position has no unusual physical demands.Occasional minor discomforts from continual exposure to video display terminal.

Within the bounds of their respective job descriptions, all staff are expected to exercise principle-centered leadership, focused on customer service responsiveness, with a continuous quality improvement orientation. Additionally, all staff are expected to develop a working knowledge of and follow all policies and procedures related to safety management and other Joint Commission standards.

Time Type:

Part time

Seven Counties Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to r ace, color, national origin, gender, disability, s exual orientation, marital status, or protected veteran status.