WARMING CENTER DATA COORDINATOR

WARMING CENTER DATA COORDINATOR Location: Red Warehouse --- 2615 South State Street, Provo, Utah Season: November 1, 2026 -- March 15, 2027 (must be available starting October 26 for training) Schedule: 8:00 p.m. to 11:00 p.m. nightly, including weekends and holidays, with additional hours as needed Status: Seasonal, Part-Time (up to 35 hours/week) Compensation: $20.00 per hour Benefits: Seasonal, non-benefit-eligible position POSITION SUMMARY The Warming Center Data Coordinator supports the nightly operation of the seasonal Warming Center by coordinating guest check-in, completing Coordinated Entry intakes, and maintaining accurate client and program data. Working under the direction of the Director of Stabilization Services and Warming Center Coordinator, and in collaboration with the Family Development Manager, the Data Coordinator ensures client information is accurately entered and maintained in HMIS and CAP60. The Data Coordinator works closely with Warming Center staff and volunteers to provide an organized, respectful, and efficient check-in process while maintaining confidentiality and accurate program records. This job description is not intended to be all-inclusive; employees may perform other reasonably related duties as assigned by supervisory personnel. ADMINISTRATIVE RESPONSIBILITIES Guest Check-In and Intake · Conduct nightly guest check-in with assistance from Warming Center staff and volunteers. · Ensure all guests are accurately checked in and included in the nightly census. · Conduct Coordinated Entry intakes for new guests. · Verify and update returning guest information as needed. · Maintain an organized, respectful, and welcoming check-in process. Data Management · Enter and maintain accurate client information in HMIS and CAP60. · Track guest attendance, services, referrals, and shelter utilization. · Review records for accuracy, completeness, and duplicate information. · Maintain accurate nightly census and unduplicated guest counts. · Work with the Family Development Manager to resolve missing or inaccurate information. · Maintain confidentiality of all client and program information. Reporting and Program Support · Assist with weekly, monthly, seasonal, and grant-related reporting. · Provide accurate information regarding guest counts, demographics, services, and shelter utilization. · Assist with end-of-season data review and reconciliation. · Participate in staff meetings, training, and data reviews as requested. · Support other Warming Center operational needs as assigned. QUALIFICATIONS · High school diploma or equivalent required. · Experience with client intake, data entry, social services, homeless services, or related work preferred. · Experience with Coordinated Entry, HMIS, CAP60, or similar systems preferred; training will be provided. · Strong attention to detail and organizational skills. · Strong interpersonal and communication skills. · Ability to maintain confidentiality and appropriately handle sensitive information. · Ability to work effectively with individuals experiencing homelessness and as part of a team. · Comfortable using computers, databases, and electronic recordkeeping systems. WORK ENVIRONMENT AND EXPECTATIONS · Must be available to work 8:00 p.m. to 11:00 p.m. nightly, including weekends and holidays. · Must have flexibility to work additional hours as needed for data entry, reporting, meetings, and training. · Must be dependable and comfortable working in a fast-paced shelter environment. · Must demonstrate professionalism, patience, compassion, flexibility, and good judgment. · Must support a trauma-informed, person-centered approach. · Must follow all Community Action Services and Food Bank policies, confidentiality requirements, and Warming Center procedures.