SR. PROCUREMENT SPECIALIST

Position Information

Posting NumberSRGV9181

Working TitleSR. PROCUREMENT SPECIALIST

Number of Vacancies1

LocationEdinburg, Texas

DepartmentProcurement Office

FTE1

FLSAExempt

Scope of Job

To provide advanced professional advisory and technical skills necessary in the procurement process to acquire supplies, equipment, and services required by the institution in compliance with all applicable laws, rules, regulation, policies and procedures. Primarily responsible for performing various tasks related to the Procurement Cycle from procurement planning through order fulfillment for complex procurements including institutional master supply/service agreements and licensing and leasing agreements. Assist in the operational planning and administration of an assigned service area(s).

Description of Duties

• Administers and directs strategic procurements and discretionary and nondiscretionary competitive bids, including conducting pre-proposal and/or pre-bid conferences, conducting evaluations and determining best value, analyzing supplier responses, creating tabulations and related procurement documentation, and making recommendations for award.

• Prepares, reviews, and analyzes procurement reports to assist with development of procurement management strategies.

• Directly coordinates with appropriate staff, various University departments, UT System (as applicable) and pertinent contractors at all stages of the procurement process to ensure best value is secured in accordance with all applicable State, System, and University procurement regulations, polices, and procedures.

• Provides guidance and support to staff, program managers, principal investigators and faculty in the area of procurement including, but not limited to, reviewing the financial terms and conditions of agreements; ensures appropriateness documents for solicitation, contract renewals, extensions and modifications in accordance with Customer requests and purchasing management.

• Interprets and ensures departmental compliance with federal, state, and local policies including internal UTRGV policies and procedures.

• Prepares statements, reports, projects, estimates, and/or projects as requested.

• Resolves issues/problems that arise with the campus community and/or vendors.

• Functions as an effective liaison between University departments and related contracting entities, and provides direction to University representatives in purchase order negotiations.

• Reviews University spend reports for assigned commodities and identifies potential strategic sourcing initiatives or spend trends and patterns.

• May leads or supports internal teams and task forces, providing functional expertise and guidance on the procurement systems and business processes that may include training purchasing staff as required.

• Maintains supplier and/or supply e-catalogs; creation of and maintenance of item master database records.

• Maximizes usage of contractual item(s) or supplier opportunities; identify possibilities for process improvement, service enhancement and/or cost reductions.

• Reviews and analyzes a range of contracting scopes of work and/or specifications, and researches, redrafts, and develops scope documents as necessary to establish clarity and to secure the best interests of the University; provide direction and leadership to University departments in developing scopes of work/specifications

• Ensures opportunities in university contracts to HUB firms when expected value is of at least $100,000 including commodities, professional services, and construction.

• Coordinates with the Contracts Office and applicable departments on procurement solicitations that will result in formal agreements to ensure appropriate terms are included in the solicitation, and the scope of work will effectively transfer to the agreement; develop resulting agreements.

• Coordinates and oversees purchase order execution and provides University departments with guidance on purchase order administration as necessary

• Promotes and develops end-user understanding of procurement procedures and processes through training and direct interaction; assists with, and conducts if necessary, University procurement training.

• Provides leadership, direction, and training to the different level of financial stakeholders within the university.

• Participates in testing and process validation, and serves on teams responsible for upgrades and enhancements to the ERP system.

• Modifies custom queries utilizing PeopleSoft Query or other reporting tools in collaboration with departmental staff. Prepare queries in response to open records requests and University of Texas (UT) System requests.

• Based on specialized area of assignment, may also perform the following duties:

o Meets with salespeople to review products or service offerings and also serves as a liaison between vendor community and end user departments on product updates.

o Assists in the preparation of statutorily required HUB reports.

o Provides assistance with basic coordination and marketing of HUB outreach events and represents UTRGV HUB Program Office at outreach events.

o Assists with promoting contracting and subcontracting to certified HUB firms.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

May supervise assigned staff.

Required Education

• Bachelor’s degree in Business Administration or a related field from an accredited University, or

• Bachelor’s degree from an accredited University with four (4) years of the required experience.

Preferred Education

Master’s degree in Business Administration or a closely related field from an accredited University.

Licenses/Certifications

Attainment of Professional Procurement Certification within 18 months of hire.

Required Experience

Three (3) years of purchasing experience.

Preferred Experience

Purchasing experience in a state agency, school, or University. Knowledge of State Purchasing Policies and Guidelines. Experience in Implementation of Procurement software experience, including ERP systems. Experience with State Reporting (Legislative Budget Board) and HUB Program.

Equipment

Use of standard office equipment Proficiency in procurement related software, such as JAGGAER – eProcurement Platform, CONCUR + (Travel Management System), Bonfire Sourcing Software

Working Conditions

Needs to be able to successfully perform all required duties. Usual office conditions.

Other

Strong attention to detail.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date10/08/2026

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of Human Resources.

Quick Linkhttps://careers.utrgv.edu/postings/52788

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Curriculum Vitae

• Unofficial Transcripts

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts