Labor Compliance Coordinator

Overview

Job Title: Labor Compliance Coordinator

Benefits

• Medical, Dental, and Vision Insurance

• 401(k) Savings Plan with Company Match

• Health Savings Account (HSA) and a Flexible Spending Accounts (FSA)

• Life and Accidental Death & Dismemberment (AD&D) Insurance

• Short-Term and Long-Term Disability Covera ge

• Employee Assistance Program (EAP)

Perks:

• Competitive Pay

• Talent Development – Instru ct or-Led Technical Courses and Online Learning

• Career Path Planning

• Incentives for Professional Certifications

• Competitive Per Diem for Travel

• Referral Bonuses

• Tuition Reimbursement

Job Summary:

Labor Compliance Coordinator is responsible for overseeing the preparation and processing weekly/monthly certified payroll reports and related documents for multiple states across the country. She also collects and reviews contracts, creates new job folders, and submits compliance documents. Monitors the PW/CP log sheet.

Responsibilities

• Collect and review contracts on new jobs marked with CP, PW, or OCIP as they are awarded to the company.

• Verify documents needed to determine compliance with applicable rules and regulations.

• Collaborate with the Analyst to complete audits, calculate underpayments/penalties/restitution owed.

• Add new jobs to Main Cert. Payroll & CA Cert. Payroll Spread Sheets.

• Create new electronic job folders on the payroll drives and save all files pertaining to prevailing wage, cert. payroll, and OCIP.

• Prepare and submit any compliance documents as needed prior to starting work on the project.

• Know and follow all prevailing wage laws that apply by contract and location.

• Run weekly timesheet reports in Tenrox for all CP/PW jobs with on-site hours.

• Calculate the prevailing wage rates, the employee's fringes, and save the report under the appropriate job folder.

• Email these reports to payroll to ensure employees are paid no less than the prevailing wages and fringe benefits as stated in the contracts.

• Calculate back pay as needed when any prevailing wages are missed or paid incorrectly.

• Email the back pay calculations to the Payroll Specialist for restitution.

• Enter the employee's personal information, work classification, hourly rates of pay, daily hours worked, wages and fringes paid, deductions & withholdings, and training/apprenticeship info when applicable.

• Run monthly reports for California PW jobs with on-site hours reported to calculate the California Training Fund Contributions owed.

• Submit forms with a check to the California Apprenticeship Council.

• Maintain all project spreadsheets and job folders, keeping accurate notes and records of all tasks.

• Pay workers weekly and submit corresponding reports to certify that all prevailing wage regulations are followed.

• Review and ensure accuracy of all certified payroll documents.

• Stay on top of and follow reporting requirements to ensure that the company remains in compliance to avoid penalties and fines.

• Track changes and updates to state and federal labor compliance and prevailing wage regulations and standards; apply changes/updates.

• Communicate with contractors to resolve discrepancies/inadequacies related to CPR submittals.

• Maintain all project spreadsheets and job folders – Keeping accurate notes and records of all tasks.

Qualifications

• High School Diploma or GED

• 3+ years of experience in payroll, labor compliance, or a related field.

• Strong knowledge of prevailing wage laws and regulations.

• Proficient in Microsoft Excel, Word, and other office software.

• Excellent attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Strong communication and interpersonal skills.

• Ability to meet deadlines and manage multiple projects simultaneously.

• Maintain employee confidence and protect payroll operations by keeping confidential information.

#PoweringTheFuture (https://www.linkedin.com/company/electric-power-systems/?viewAsMember=true)

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Job ID 2026-7825

Location : Metro Area Remote Position

Category Administrative Assistant