Office Manager

Description We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity.

Responsibilities:

• Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace.

• Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience.

• Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations.

• Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support.

• Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation.

• Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence.

• Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up.

• Maintain organized systems and processes that help the office operate effectively in a high-volume environment. Requirements • At least 3 years of experience in office operations, administration, or team support roles within a fast-paced setting.

• Demonstrated success in customer service, with the ability to create a detail-oriented and welcoming experience for others.

• Strong relationship-building skills and the ability to work effectively with clients, colleagues, and external partners.

• Proven administrative experience, including coordinating multiple priorities with accuracy and attention to detail.

• Familiarity with accounts payable support, front desk responsibilities, and general office administration.

• Experience using client relationship management platforms; knowledge of similar CRM systems is an advantage.

• Background in healthcare, physical therapy, or wellness environments is preferred.

• Six Sigma Global Institute Certification is valued but not required. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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