Divisional Administrator

Divisional Administrator US-NY-Einstein/Resnick - Bronx Job ID: 2026-18184Employee Classification: ExemptDepartment: MedicinePosition Type: Regular Full-TimeAlbert Einstein College of Medicine About Us This position has overall administrative and operational responsibility and oversight for four Divisions in the Department of Medicine which includes budgeting, grant management, human resources, daily office operations and strategic planning. POSITION RESPONSIBILITIES Administration and Financial Management * Oversee the grant application process by providing budget estimates, staffing information, biosketches, publications, etc in a timely and accurate fashion. * Independently and proactively forecast and manage accounts; provide post-award financial management of grants and contracts, including on-going tracking of actual & projected expenditures. * Manage contracts while maintaining compliance with NIH guidelines. * Analyze & make recommendations/decisions regarding staff & faculty funding issues. * Prepare financial reports for grant and contract expenditures. Develop forecasts and scenarios to ensure optimal use of funds. * Manage and prepare the annual budget and reports. * Provide in depth financial analysis of operations, capital and staffing expenditures. Prepare and develop financial reports, projections and forecasts on all research funding. * Advise and make financial recommendations to faculty regarding research program budgets. * Develop and implement the annual operating budgets for the Centers and Divisions. * Provide administrative and financial oversight on all sponsored and non-sponsored funds, contracts, endowments, and donations. * Establish and design standard operating procedures for all Core transactions that involve procurement, billing, collections, and charge backs. * Develop business plans for center grant applications. Perform periodic and systematic review of all core services, fee structures, and business practices. * Ensure timely submission of budget reports to the NIH, and the institution. * Present financial reports and policy updates to Division Chiefs and Core Directors. * Oversee all pre-award activity and post award management. Provide guidance and instruction for grant applications and agency requirements to investigators. * Review time and effort reports. * Approve all subcontract, procurement invoices, as well as clinical trials/Clincard transactions. Review and approve all petty cash and travel reimbursements. * Act as liaison with NIH, other academic institutions, and non-federal agencies/foundations. * Maintain and update grant and employee information in iLab, as well as approve all service transactions.Operational and HR Management * Departmental representative for all hiring, promotion, termination, salary adjustments and performance management processes. * Prepare and review all requisitions, job change requests and Faculty Appointments. * Assist with all faculty recruitment activities. * Provide supervision and guidance to staff regarding departmental and organizational policies and procedures. * May be required to develop and/or revise standard operating procedures. * Oversee all faculty and postdoctoral appointments, new hires, promotions, transfers, and terminations. * Oversee all requests for new VISA applications and extension for exchange visitors for members of the Division. * Advise faculty regarding employment and appointment policies, requirements, and contracts. * Supervise administrative support staff and approve timecards in Kronos. * Prepare and submit required reports and space surveys. QUALIFICATIONS Bachelors degree required. Masters preferred.Minimum 3-5 years prior related experience. Extensive knowledge of a large academic institution and the federal funding landscape.Experience in grant and contract financial manageme