Legal Assistant
Kalamazoo, MIJobSeen todaySeen in employer's feed today
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Job overview
The Legal Assistant coordinates and maintains case files for the Kalamazoo County Prosecuting Attorney’s Office. The role processes court orders and legal filings, updates case information in databases, schedules court events, and provides front-desk and administrative support to attorneys and victim advocates. Duties vary across court, child support, abuse and neglect, victim witness, and charging units; the primary duty is front-desk reception.
Skills & qualifications
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Full job description
Grant funded position GENERAL SUMMARY The purpose of this job is to coordinate and maintain all case files handled by the Prosecuting Attorney's office. Processes court orders, maintains and updates legal cases, and stores in multiple databases. Coordinates the scheduling of all court events, reviewing and updating court docket schedules. Provides front desk and administrative support to attorneys and victim advocates by creating files, processing cases with the court, analyzing clients' data, processing and coordinating victim impact statements and correspondence, and directing incoming calls to appropriate staff when necessary. Verifies sentencing information from court logs received by the courts and records the legal information. The primary duty will be at the front desk reception. ESSENTIAL DUTIES & RESPONSIBILITIES - Monitors and reviews legal court events. Prepares and reviews court orders, notices, motions, and other communications regarding legal proceedings. Distributes documentation as necessary. - Processes and files motions, writs, nolles, citations, legal documents, and other court orders. - Maintains and updates case information stored in dual databases. - Provides customer service and administrative support within the assigned unit, including answering phones, processing mail, and providing additional assistance as needed. - Performs related work as required. *District Court/Circuit Court/Court of Appeals * - Reviews, updates, maintains and reports statistical data for the Office of the Prosecuting Attorney Transparency Initiative. - Provides weekend and holiday coverage for the Charging Specialist on a rotating basis. Child Support - Researches child support cases, interviews custodial parents, prepares pleadings, files new cases, and coordinates process service functions. - Coordinates facilitation and scheduling of paternity and genetic testing. Abuse and Neglect - Processes Abuse and Neglect (NA) and Delinquency (DL) petitions and submit paperwork as necessary. - Assists in the processing of Educational Neglect and Truancy Petitions. Victim Witness Unit - Prepares and processes documents and other required correspondence to maintain compliance with the Michigan Crime Victim Rights Law. - Assists with witness coordination by maintaining witness log, facilitating witness waiting area assignments, recording nightly witness line updates, and notifying the assigned Victim Advocate of victim/witness needs. Charging - Assists in the evaluation of incoming data to initiate court records. - Processes incoming data via the digital management system to create court records and case assignments. - Serves as backup to Charging Specialist. - Perform related work as required.
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