Associate Project Manager Show Site

About Us

As part of The Freeman Company, Event & Exhibit Services designs and delivers unforgettable moments that create a bond between audiences and our clients. It’s just one reason why we’re the leader in live events.

Summary

The Associate Project Manager – Show Site supports the successful on‑site execution of client events by coordinating operational activities, managing show‑site documentation, and providing hands‑on support to Project Managers, Growth Partners, and Event Delivery teams. This role helps drive operational excellence, promote a safety first culture, ensures accurate and timely communication with internal teams and external partners, and contributes to a positive client experience on site.This position is ideal for individuals developing their project management skill set and seeking to grow within Freeman’s event operations environment.

This position will support our Audio Visual Production team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show site 3 days a week based out of Las Vegas, NV.

Essential Duties & Responsibilities

• Assist Project Managers with day‑to‑day on‑site project coordination, including installation, dismantle, and overall event execution activities.

• Support show‑site planning by preparing production documents, floorplans, schedules, material lists, and crew assignments.

• Coordinate with internal teams—including Operations, Growth, Warehouse, Creative, Event Technology, Exhibitor Services, and Logistics—to ensure accurate and timely information flow.

• Serve as an on‑site point of contact to help address operational questions, escalate issues, and ensure client and exhibitor needs are met.

• Assist with vendor coordination, including deliveries, labor providers, facility contacts, and specialty service partners.

• Monitor show‑site progress and help identify risks, conflicts, or delays; communicate updates to the Project Manager or Growth Partners.

• Support budget tracking by capturing real‑time labor, equipment usage, and other billable items during show execution.

• Help maintain compliance with safety standards and support a culture of safety on site.

• Support post‑show wrap‑up activities including updating production documents, schedules, labor reconciliation, and lessons‑learned reporting.

• Provide exceptional service in alignment with Freeman values, contributing to a professional and collaborative on‑site environment.

• Participates in site surveys as needed to ensure proper planning of events

• Maintains a clear understanding of union & labor jurisdictions and how they are to be applied

• This role requires frequent standing, walking, and movement across large show‑site footprints

• Ability to lift and move materials or equipment up to 25 lbs as needed

• Work takes place in a variety of environments including show floors, warehouses, and back‑of‑house areas

Education & Experience

• Required:

• Strong organizational skills with the ability to manage multiple tasks in fast‑paced, deadline‑driven environments

• Effective communication and interpersonal skills with the ability to work collaboratively with cross‑functional teams

• Proficiency with Microsoft Office Suite; ability to learn industry‑specific systems (e.g., floorplan tools, project management platforms)

• Ability to travel and work extended hours, including nights, weekends, or holidays, based on event schedule

• Ability to perform physical tasks associated with on‑site event work (standing for long periods, navigating show floors, etc.)

• Preferred:

• Experience working in live events, tradeshow operations, convention services, or staging/production environments

• 1–2 years of experience in event coordination, operations, project support, or related field (event production, hospitality, logistics, theater, or live events preferred)

• Understanding of event labor models, show schedules, and venue requirements

• Exposure to CAD or floorplan design tools (e.g., Vectorworks) is a plus

• Interest in career growth toward Project Manager or Event Delivery leadership roles

Travel Requirements

Travel up to 25%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance

• Tuition Reimbursement

• Paid Parental Leave

• Life, Accident and Disability

• Retirement with Company Match

• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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