Laboratory Reporting Assistant

Job Title: Quality Assurance Assistant

Job Description

The Quality Assurance Assistant supports the quality assurance and quality control team by learning to review, verify, and assemble laboratory analytical data into accurate, client-ready reports. This role focuses on organizing documentation, preparing and distributing reports, and maintaining precise records to ensure high standards of data integrity and regulatory compliance within an environmental testing laboratory.

Responsibilities

• Report to the Quality Assurance and Quality Control Supervisor and work closely with the quality assurance and quality control team to reconcile reporting.

• Learn to review, verify, and assemble laboratory analytical data into finalized reports for organics, metals, and wet chemistry testing groups.

• Organize and maintain project files, report packages, and supporting documentation in an accurate and accessible manner.

• Scan, compile, and prepare reports for client distribution in both electronic and physical formats.

• Coordinate the electronic and physical delivery of reports and documents to clients, ensuring timely and accurate distribution.

• Maintain detailed and accurate client mailing and distribution records to support reliable communication and service.

• Provide administrative support to the quality assurance and quality control team, including data entry and document processing.

• Support the Laboratory Director with administrative and reporting-related tasks as needed.

• Adhere to all company safety policies, procedures, and applicable regulatory requirements while performing daily duties.

Essential Skills

• High school diploma or GED.

• Strong administrative skills, including document handling and organization.

• Proficient computer skills, including Microsoft Excel, Adobe, and Microsoft Office applications.

• Accurate data entry skills with strong attention to detail.

• Ability to process and manage administrative and reporting documentation efficiently.

• Ability to follow established procedures and quality standards.

• Strong organizational skills to manage multiple project files and report packages.

Additional Skills & Qualifications

• Previous laboratory or environmental industry experience preferred.

• Familiarity with laboratory processes such as accessioning and sample handling is an advantage.

• Ability to learn and understand basic concepts related to organics, metals, and wet chemistry testing.

• Comfort working in a small, collaborative team environment with opportunities for growth into other departments.

• Strong communication skills to coordinate with internal teams and external clients.

Work Environment

• This is an in-office position within a regional environmental testing laboratory that has been providing high-quality environmental services for over four decades across the Northeast and Mid-Atlantic.

• The work environment features a small, collaborative team where the leadership is actively involved on site, fostering close communication and mentorship.

• You will work closely with the quality assurance and quality control team and support the Laboratory Director, using tools such as Microsoft Office, Excel, and Adobe to manage reports and documentation.

• The setting emphasizes technical excellence, reliability, long-term client relationships, and strict adherence to safety policies and regulatory requirements, while offering opportunities to grow within the role or transition into different departments over time.

Job Type & Location

This is a Contract position based out of Fairfield, NJ.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfield,NJ.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.